The Proposal Coordinator provides essential support to the Proposal Management Group and sales organization by assisting with the development, formatting, and editing of public and private proposal responses.

QUALIFICATIONS:

• 2-4 years of experience in proposal coordination, project coordination, or administrative support role.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Comfortable working with Microsoft Office tools (Word, Excel, PowerPoint, Outlook).
• Team-oriented mindset with a willingness to learn and grow.
• Bilingualism in English and French.
• Familiarity with public procurement portals (e.g., SEAO, Merx, Biddingo) is an asset.
• APMP Foundation or PMP certification is a plus but not required.
  Job Type: Fixed term contract
  Contract length: 6 months
  Work Location: Remot

• Review RFP instructions and supporting documentation to understand submission requirements.
• Create proposal outlines and templates to ensure proposals are submitted in the correct format and through the appropriate channels; document and communicate key timelines.
• Collaborate with internal stakeholders to obtain content and documentation for proposal submission when required.
• Schedule meetings, manage document versions, format documents, proofread and edit proposal responses, as required.
• Coordinate with various stakeholders and cross-functional teams to gather information.
• Provide coordination support to proposal specialists on complex RFPs, including assistance with information gathering, document organization, version control, and submission preparation.
• Participate in the maintenance and enhancement of essential RFP documents and certifications, including documents included in the sales self-serve toolkit.
• Provide support to team initiatives and team leads as required, contributing to overall team success.