ABOUT THE OPPORTUNITY

Our client is a law firm, located in downtown Ottawa. They are looking for an experienced, and fluently bilingual, legal assistant to join their team on a full-time, permanent basis.

Duties include but are not limited to:

• Perform clerical, administrative and general office duties for the Ottawa lawyers as requested and assigned by the Ottawa Office Administrator
• Communicate with peers and clients to schedule appointments, hearings, arbitrations, meetings etc. and coordinate arrangements for lawyers’ attendance requirements
• Receive incoming mail and redirect, prioritize and record deadlines
• Organize and expedite the flow of work through the lawyers’ offices
• Create, type, format, review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
• Assist in the preparation and formatting of legal documents
• Prepare forms according to general instructions and/or precedents, and accompanying documentation
• Arrange for proper service and filing of court pleadings
• Make travel arrangements, including booking flights, hotels, vehicle rental, etc.
• Arrange for timely payment of invoices, complete expense reports, prepare file status reports, work-in-progress reports and pre-bills
• Set up and maintain filing systems, utilizing knowledge of legal records and procedures (including a tickler system)
• Enter student/lawyer dockets into accounting software (French and/or English)
• Follow proper file closure procedures, coordinate file closings
• Perform any other related assistant duties as required

Duties include but are not limited to:

• Perform clerical, administrative and general office duties for the Ottawa lawyers as requested and assigned by the Ottawa Office Administrator
• Communicate with peers and clients to schedule appointments, hearings, arbitrations, meetings etc. and coordinate arrangements for lawyers’ attendance requirements
• Receive incoming mail and redirect, prioritize and record deadlines
• Organize and expedite the flow of work through the lawyers’ offices
• Create, type, format, review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
• Assist in the preparation and formatting of legal documents
• Prepare forms according to general instructions and/or precedents, and accompanying documentation
• Arrange for proper service and filing of court pleadings
• Make travel arrangements, including booking flights, hotels, vehicle rental, etc.
• Arrange for timely payment of invoices, complete expense reports, prepare file status reports, work-in-progress reports and pre-bills
• Set up and maintain filing systems, utilizing knowledge of legal records and procedures (including a tickler system)
• Enter student/lawyer dockets into accounting software (French and/or English)
• Follow proper file closure procedures, coordinate file closings
• Perform any other related assistant duties as require