Job Title: Office Manager
Organization: Project Libertad
Location: Hybrid with some in-person responsibilities each week
Reports to: Executive Director
Employment Type: Part-Time (15 - 20 hours)
Pay rate: $18/hour
How to Apply: Send resume and cover letter to .

POSITION SUMMARY

We are seeking a bilingual (Spanish/English) Office Manager to oversee the day-to-day administrative, HR, and financial operations of our nonprofit organization. This role is pivotal in ensuring the smooth functioning of internal systems and providing essential support for program delivery, fundraising, and compliance.

QUALIFICATIONS

• Bilingual in Spanish and English (Required)
• 2+ years of experience in office management, bookkeeping, administration, or a similar role
• Proficiency in Google Workspace (G Suite)
• Experience with QuickBooks or similar bookkeeping software
• Familiarity with HR practices and compliance standards
• Basic knowledge of digital marketing, including email platforms (e.g., Mailchimp, Constant Contact) and social media management
• Strong attention to detail, organization, and time management skills
• Excellent written and verbal communication skills
• Experience working in or with nonprofits is a plus
  Job Type: Part-time
  Pay: $18.00 per hour
  Expected hours: 15 – 20 per week

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance

Work Location: Hybrid remote in Phoenixville, PA 1946

• Answer phones; respond to calls and messages in a timely manner
• Manage incoming U.S. mail and route appropriately
• Scan documents into Google Drive as appropriate and shred originals
• Scan and upload all legal client mail into Cerenade
• Document client legal mail received in Cerenade and Google Docs
• Inform attorney of any deadlines or action items resulting from incoming legal client mail
• Shred client legal mail after scanning; mail original notices to clients directly
• Coordinate legal intake, assigning new intakes to volunteers and ensuring they are completed and all follow up information is provided, per instructions from attorney
• Send nonengagement letters to potential intake clients we do not accept
• Maintain and update the grant tracking system with due dates, report dates, award dates, grant restrictions, and other pertinent information
• Monitor and respond to the general info inbox, escalating issues as needed