Billing & Accounts Receivables Specialist at AVIAT US INC

Special capital Region of Jakarta, Java, Indonesia -

Full Time

Start Date

Immediate

Expiry Date

27 Jan, 26

Salary

0.0

Posted On

29 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting Platforms, Excel Skills, Accounts Receivable, Invoicing, Payment Applications, Credit Memos, Billing Discrepancies, Troubleshooting, Collaboration, Customer Communication, Process Improvement, Reporting, Vendor Relations, Administrative Support, Cash Reconciliation, Special Billing Requirements

Industry

Telecommunications

Description

Are you looking for an exciting opportunity working for a Global Technology Leader? At Aviat Networks, we take great pride in hiring a workforce that is committed to supporting and strengthening our values and attributes. If you are a results-oriented, customer centric and innovative thinker who also takes pride in personal and professional integrity, Aviat Networks is the ideal next step in your career. We are looking for people who love to solve problems, enjoy change, and know how to have fun so come and join a dynamic team that strives to bring communications to the world. Aviat Networks is the world’s largest independent supplier of wireless transmission systems. We are recognized worldwide for cutting-edge 5G, backhaul, networking solutions and services. Customers in more than 135 countries depend on Aviat Networks to build, expand, and upgrade their voice, data, and video solutions. About the Role: The Billing and Accounts Receivable (AR) Specialist is responsible for ensuring accurate and timely processing of customer invoices, maintaining clear communication with internal teams and customers, and supporting the resolution of billing discrepancies. This role also involves assisting with cash reconciliations, special billing requirements, and maintaining the integrity of accounts receivable records. The ideal candidate will collaborate closely with various departments including Sales, Project Management, and Finance to optimize billing and payment processes. Responsibilities: * Invoice Processing & Reconciliation: 1. Upload and process customer invoices to AR portals. 2. Assist with special billing requirements and track/log errors. 3. Perform full account reconciliation (POs, bookings, invoices, payments). 4. Review and quality-check system-generated invoices for accuracy. * Collaboration & Communication: 1. Act as a liaison between Finance, Project Management, Sales, and Order Management teams to ensure invoice accuracy. 2. Resolve customer billing disputes and respond to inquiries. * Credit & Collections Support: 1. Assist with unapplied cash reconciliation and A/R aging integrity. 2. Initiate credit memos, refunds, and adjustments as necessary. 3. Provide customer invoices and proforma invoices upon request. * Process Improvement & Reporting: 1. Track, log, and analyze invoice issues to improve billing processes. 2. Assist with quarterly sales reporting to government agencies. 3. Prepare and review monthly cash forecasts with management. * Invoice Exceptions & Vendor Relations: 1. Resolve invoice discrepancies and processing exceptions, working with internal departments and suppliers. 2. Manage the Outlook inbox for invoice-related inquiries and distribute them for processing. 3. Maintain vendor statement reconciliations and handle supplier maintenance requests. * General Administrative Support: 1. Support ad-hoc billing and finance initiatives as directed by management. 2. Maintain daily communication with the Reporting Manager regarding AR-related matters. * Other duties as assigned. Qualifications & Competencies: * Experience with accounting platforms (e.g., SAP, Oracle, or similar) and advanced Excel skills (pivot tables, VLOOKUP, formulas) to analyze data and generate reports. * Solid understanding of AR processes, invoicing, payment applications, and credit memos, along with experience handling special billing requirements. * Strong ability to identify billing discrepancies, troubleshoot issues, and find solutions in a timely manner to keep processes running smoothly. * Ability to ensure accuracy in invoice processing, account reconciliations, and quality checks, minimizing errors and discrepancies. * Ability to collaborate cross-functionally with Sales, Project Management, and Finance teams, as well as communicate effectively with customers to resolve billing issues and disputes. * Capable of managing multiple tasks simultaneously, adhering to deadlines, and prioritizing work efficiently in a fast-paced environment. * Professional approach to handling customer inquiries and disputes, ensuring a positive relationship while resolving issues quickly and professionally. * Willingness to take on ad-hoc projects and shift priorities as needed, with the ability to contribute to process improvements and the overall efficiency of the billing department. We encourage you to read our Candidate Privacy Notice [http://aviatnetworks.com/candidate-privacy-notice/]. You have the right to withdraw your consent at any time. To do this you can email us at privacy@aviatnet.com. Aviat Networks provides equal employment opportunity for all applicants and employees. The Company does not discriminate against applicants or employees on the basis of race, color, sex, age, national origin, religion, sexual orientation, gender identity, veteran or military status, disability or any other legally recognized protected basis under federal, state or local law. Aviat Networks offers a competitive benefits package. Apply NOW to learn more!

Responsibilities

The Billing and Accounts Receivable Specialist is responsible for accurate and timely processing of customer invoices and resolving billing discrepancies. This role involves collaboration with various departments to optimize billing and payment processes.