Billing Administrative Assistant - Advocacy at Gowling WLG Canada LLP

Calgary, Alberta, Canada -

Full Time

Start Date

Immediate

Expiry Date

16 Jan, 26

Salary

0.0

Posted On

18 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Experience, Basic Accounting Experience, Attention to Detail, Prioritization Skills, Team Environment, Computer Skills, Microsoft Office Suite, Verbal Communication Skills, Written Communication Skills, Problem Solving Skills, Interpersonal Skills, Organizational Skills, Confidentiality, Professionalism

Industry

Law Practice

Description

ABOUT GOWLING WLG At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other. We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths. Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG. PROFILE Our Billing Administrative Assistant will provide excellent administrative support to busy practices in commercial litigation, medical defence, and insurance litigation. The successful candidate will bring excellent attention to detail, prioritization skills, and thrive in a team environment. RESPONSIBILITIES * Receive and coordinate all pre-bills, invoices, write-offs, and accounting forms that including trust transfers and deposits; * Process foreign associate invoices; * Maintain our client contact system with up-to-date information for invoicing purposes and file correspondence; * Work proactively in the day-to-day support of the Intellectual Property Group ensuring important deadlines are met; * Use initiative and good judgement to relieve the professionals of administrative detail; * Other duties as assigned. QUALIFICATIONS * Administrative and basic accounting experience is required; * Experience in a law firm is preferred; * Strong computer skills including proficiency with Microsoft Office Suite; * Excellent verbal and written communication skills; * Strong problem solving skills, including a proven ability to set priorities and work strategically; * Excellent interpersonal skills with the ability to work effectively with other staff and professionals; * Ability to handle a heavy and varied workload; * Exceptional organizational skills; * Ability to prioritize and support multiple individuals simultaneously, redefining priorities as required; * Strict commitment to confidentiality and utmost professionalism. BENEFITS/PERKS Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with: * 100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance * Benefits coverage for Firm members and their dependents from day one! * 15+ vacation days and hybrid work flexibility * Parental leave top-up for 26 weeks (after 12 months of full-time employment) * Group Retirement Savings Plan with employer match * Financial protection through short & long-term disability, life, accident & critical illness insurance * Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders * Recognition awards, appreciation events, and a supportive, collaborative work culture * Perks and preferred pricing programs, referral bonuses and more Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.

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Responsibilities

The Billing Administrative Assistant will provide administrative support to practices in commercial litigation, medical defence, and insurance litigation. Responsibilities include coordinating pre-bills, invoices, and maintaining client contact systems.