RESPONSIBILITIES

• Understand clients’ billing requirements 
• Ensure client contact information is kept current in all systems. 
• Liaise between the legal and finance teams as required
• Provide regular invoicing to clients and process accordingly.
• Request and process all pre-bills ensuring accuracy of details, including: 
• Review and edit text narratives, phase/task codes in dockets for accuracy;
• Set fees and/or add details for instructions and reasoning where required;
• Prepare cheque and trust requisitions for third party payments, deposits etc.
• Make any other necessary amendments/add instructions to prebills and submit to produce invoices. 
• Review draft invoices and advise the Billing Professional if there are any concerns before they approve.
• Receive incoming payments, produce trusts paperwork and refund, as necessary.
• Liaise with Billing Coordinators and other members of the Finance teams such as accounts receivable, trust and collections teams as necessary.
• Follow up with clients on billing requirements as necessary.
• Other duties as required. 

QUALIFICATIONS

• Post Secondary Diploma 
• Minimum 3 years of experience in an administrative role and/or billing experience.
• Exceptional attention to detail.
• Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
• Ability to use discretion when dealing with confidential information.
• Capacity to work independently, as well as in a team environment.
• Produce a high quality and quantity of work product, occasionally under tight timelines.
• Able to prioritize and to redefine priorities when necessary.
• Handle stress in a business-like manner.
• Knowledge of Microsoft Office Suite with a strong knowledge of Excel.
• Bilingualism (French/English) may be required in some offices.
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