Billing Administrator at AFD Petroleum Ltd.

Edmonton, Alberta, Canada -

Full Time

Start Date

Immediate

Expiry Date

11 Sep, 26

Salary

0.0

Posted On

13 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Entry, Invoicing, Cost Calculation, Inventory Reconciliation, Excel Reporting, Billing Discrepancy Resolution, Financial Record Confidentiality, Customer Service

Industry

Oil and Gas

Description

Job Summary: The Billing Administrator is directly responsible for performing data entry, centralized invoice preparation, and related duties. This includes consolidated invoicing, contract-specific invoicing, and invoicing submission through submission portals. Other responsibilities include computing costs and calculating rates for goods, services, and shipment of goods; posting data; and keeping other relevant records. Schedule: Monday to Friday, 8 am - 5 pm Why AFD: * Employee fuel discount. * Safety boot Reimbursement program. * The company provided PPE. * Paid orientation & training. * Personal/Sick Paid Days and lunch & learn every month. What you will do day-to-day: * Compile data, compute fees, and prepare invoices for billing purposes. * Process inventory receipts, inventory transfers, and reconciliations * Compile data supporting documents to verify the accuracy of billing data and to ensure receipt of the product ordered. * Compare invoices against purchase orders and shipping and receiving documents to verify receipt of items ordered. * Assist in the preparation of special invoices, such as consolidated invoices and contract-specific invoicing. * Create and customize Excel-formatted reports on customer usage and spending. * Comply with billing and accounting deadlines. * Investigate and resolve billing discrepancies. * Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners. * Respond to phone, e-mail, and in-person inquiries from clients, business partners, and other parties. * Send out invoices to customers and/or submit via online submission portals. * Other related duties as required or assigned. What you need to succeed: Education * High School Diploma required. * Post-Secondary Diploma in Accounting, Finance, or Business Administration preferred. Experience * 3+ years’ experience in a Billing role. As part of the interview process, all candidates will undergo pre-employment checks. If an offer is extended, it will be contingent upon the successful completion of pre-employment requirements, including a criminal record check and verification of employment references. At AFD, our corporate culture reflects our ongoing commitment to both our customers and our people. We believe that people are our greatest asset, and as such, we promote a safe and friendly workplace, encouraging open communication, teamwork, and personal growth. Our team is essential for our success now and in the future. We thank all candidates for their interest; however, we will communicate only with selected candidates.

Responsibilities

The Billing Administrator is responsible for data entry, preparing consolidated and contract-specific invoices, and submitting them through portals. They also handle inventory reconciliations, resolve billing discrepancies, and create customized Excel reports on customer spending.