Responsibilities include but are not limited to the following:

• Prepare and submit accurate invoices for operational, project, and service-related activities.
• Maintain billing schedules and ensure timely processing of financial transactions.
• Ensure accurate accounting classification of costs (e.g., Operating, Project, Capital).
• Collect, verify, and enter employee timesheets and hours worked for payroll tracking.
• Enter and maintain financial, billing, and timekeeping data in JD Edwards (JDE) and the Computerized Maintenance Management System (CMMS).
• Monitor accounts receivable, track outstanding balances, and follow up on overdue payments.
• Reconcile AR records and support month-end closing activities.
• Identify and escalate discrepancies in billing, time entries, or cost allocations.
• Generate financial and operational reports, including billing summaries, AR aging reports, and time tracking logs.
• Work with Accounting and Administration Manager, Procurement Officer and Finance Team to resolve billing, AR inquiries.
• Backup coverage for fellow contract administrators when required.
• Participate in continuous improvement initiatives as directed by the Accounting & Administration Manager.
• Perform other related duties as assigned.

COMPETENCY REQUIREMENTS

• Communicates Effectively
• Customer Focus
• Holds Self and Others Accountable
• Problem Solving and Innovation
• Teamwork and Collaboration
• Values and Respects Others

EDUCATION REQUIREMENTS

• Diploma or degree in Accounting, Finance, or Business Administration, or a related discipline

WORK EXPERIENCE REQUIREMENTS

• 2–3 years of experience in an administrative role with accounting responsibilities including billing, AP/AR, or payroll administration.
• Experience working in a facilities management, utilities, or service-based environment is preferred.
• Familiarity with public sector billing practices and audit preparation is an asset.

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• Strong attention to detail and commitment to financial accuracy.
• Excellent organizational and time management skills.
• Experience with JD Edwards or similar ERP systems, Microsoft Excel for financial data entry and reporting.
• Experience collaborating across departments.
• Ability to analyze financial data and identify discrepancies.
• Effective verbal and written communication skills.
• Ability to work independently and as part of a collaborative team.
• Proficiency in Microsoft Office Suite, especially Excel (pivot tables, formulas, data validation).
• Ability to manage confidential information with discretion.
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