The Billing Administrator role is responsible for managing the billing process for residential and commercial exterior siding projects. The Billing Administrator plays a key role in ensuring accurate and timely invoicing, coordinating with project managers, leadership, service administration, and the finance team to track job progress, billing milestones, and customer payments.

QUALIFICATIONS:

• 2+ years of experience in billing, accounting, or administrative support, preferably in the construction or trades industry.
• Experience in high volume construction material supply or oil and gas industries is an asset.
• Strong understanding of progress billing, change orders, and cost tracking.
• Proficient in Microsoft Office (Excel, Word, Outlook) and construction or accounting software.
• Jonas Construction software experience is an asset.
• Ability to manage high volumes of billing.
• Excellent attention to detail and organizational skills.
• Strong communication and interpersonal abilities.
• Ability to manage multiple deadlines and prioritize tasks in a fast-paced environment.
• Experience working with siding, construction, or exterior contractor companies.
• Familiarity with ERP software and purchase order processes.
  Job Types: Full-time, Permanent

Benefits:

• Company events
• Dental care
• Extended health care
• Life insurance
• Paid time off
• Vision care

Work Location: In perso

• Prepare and issue accurate progress billings and final invoices for construction projects, service work, and material deliveries.
• Review work orders, service reports, and job costing data to confirm completion and billing readiness.
• Manage high volume accounts receivable functions.
• Coordinate with Project Managers, Leadership, and Service Administrators to gather necessary documentation and confirm billing milestones.
• Manage monthly stock allocations.
• Enter the project budgets once job is open.
• Track change orders and ensure they are reflected in customer invoices.
• Monitor receivables, send payment reminders, and assist with collections follow-ups as needed.
• Enter and maintain billing records in accounting software.
• Respond to customer inquiries related to billing and resolve discrepancies promptly.
• Generate weekly and monthly billing reports for management.
• Support finance and accounting teams during month-end and year-end closing.
• Maintain organized and up-to-date digital records of all invoices, purchase orders, and payment confirmations.