Billing Administrator

at  Robert Half

Jenny Bour with Robert Half is working with a growing construction company that is adding a Billing Administrator to their team! The primary function of this Billing Administrator role is to handle the preparation and processing of construction contract billings, financial documentation, and related processes. As a Billing Administrator, you will work closely with the project management team, ensuring all internal contract documentation and subcontractor required contract submissions are properly accounted for and processed timely. This exciting opportunity is a permanent position located onsite in Niagara Falls, NY!
Responsibilities will include…
Coordinate the preparation of construction contract billings and related financial documentation
Manage all internal contract documentation and subcontractor required contract submissions, including AIA‐style payment applications, subcontracts, change orders, lien waivers, and other transmittals
Work closely with the project management team to finalize all contract change orders and subcontractor changes
Utilize Viewpoint Construction Accounting / Project Management software to manage work
Coordinate with the accounting department to provide accurate Accounts Receivable tracking and contract compliance information
Handle lien notices of subcontractors, answer inquiries from vendors, and maintain good communication with suppliers
Review, prepare, and/or coordinate the completion and submission of all documents required by the client to complete a payment application
Collect Pending Change Orders into client issues Contract Change Orders to maintain accurate contract values and facilitate timely billing
Manage the submission of final approved monthly billings to subcontractors for AP processing
3+ years of construction billing experience
Proficiency in Accounting Software Systems
Experience with Viewpoint Vista is a plus
Familiarity with AIA Documents
Knowledge of Certified Payroll processes
**For immediate and confidential consideration, please apply directly or send your resume to Jenny Bour via LinkedIn.
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Please refer the Job description for details