T.F. Andrew is a family-owned flooring solutions company providing property managers, developers and business owners best in class flooring products and services for over 42 years. We sell, install and maintain hardwood, tile, carpet, laminate and vinyl in 26 states and are the 10th largest flooring provider in the USA.
Our company is currently hiring a Billing Administrator who will work alongside Billing and Accounting Department for the Metro NY and Northeast markets. We are searching for a versatile candidate who is an excellent multitasker with exceptional communication and time management skills.
The Billing Administrator is responsible for reviewing open orders that are ready for customer invoicing. This role ensures that all eligible orders are billed in a timely and accurate manner, resolving any issues that may delay the invoicing process. Key responsibilities include verifying pricing and sales tax accuracy, working closely with sales representatives and scheduling coordinators at the assigned location, and addressing any obstacles that impact billing. Additionally, the Billing Administrator will upload finalized invoices to the designated electronic database used by property management or customer systems.

EXPERIENCE:

• Excellent analytical and problem-solving skills
• Detail-oriented with a high level of accuracy in data entry and calculations
• Effective communication and interpersonal skills to collaborate with internal teams and external stakeholders
• Ability to prioritize tasks, meet deadlines, and work under pressure
• Exceptional time management and verbal and written communication skills
• Professional manner and a strong ethical code
• Ability to multitask and remain positive
• Commitment to working efficiently, accurately and being highly organized
• Able to work independently as well as with a team
• Dependable and willing to take initiative
• Have computer skills and working knowledge of Workspace and/or Office

PAY IS COMMENSURATE WITH EXPERIENCE

Job Type: Full-time
Pay: $45,000.00 - $50,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Invoicing: 3 years (Required)
• Billing Administrator: 3 years (Required)
• Microsoft Office: 3 years (Required)
• Microsoft Excel: 3 years (Required)

Language:

• English (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• New Rochelle, NY 10801 (Required)

Work Location: In perso

• Reviewing pricing and tax accuracy before invoicing
• Sending invoices to customers / properties
• Follow up with sales reps and scheduling admins on open jobs not billed yet
• Discuss invoicing discrepancies with customers and/or sales team
• Reviewing invoices for deficiencies or errors, correcting any incompatibilities and checking output
• Entering customer and account data from source documents within time limits
• Scan documents and print files, when needed
• Work on billing projects, spreadsheets & tasks
• Upload finalized invoices to the designated electronic database used by property management or customer systems