Billing Administrator at The Greenbrier Companies

Lake Oswego, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

16 May, 26

Salary

0.0

Posted On

15 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Invoicing, AAR Car Repair Billing Standards, Compliance, Issue Resolution, Document Management, Data Entry, Reconciliations, Ad Hoc Reporting, Contract Interpretation, Microsoft Excel, Microsoft Access, Microsoft Word, Outlook, Data Queries, Organizational Skills, Analytical Skills

Industry

Truck Transportation

Description

At Greenbrier, we do the hard work that matters. The Greenbrier Companies (NYSE:GBX) is powering the movement of products around the world as a leading designer, manufacturer and supplier of freight rail transportation equipment and services. Greenbrier’s heritage of hard work and industrial innovation is celebrated at every level of our organization. We structure our business to support teams that deliver innovative solutions for our customers while positively impacting the world around us. Greenbrier’s success begins with people. We believe in supporting our global workforce through our unwavering attention to Safety, Quality, Respect for People and Customer Satisfaction. Our Inclusion, Diversity, Engagement, Access and Leadership (IDEAL) commitment is rooted in these values, which lead to a culture where employees are engaged and feel good about coming to work every day. Summary The Billing Administrator provides support to the Contract and Car Repair Billing teams, with primary responsibility for invoicing and adherence to established procedures. This role requires working knowledge of AAR Car Repair Billing standards and processes. The position manages a high-volume workload while ensuring compliance with internal controls and industry timelines. The Billing Administrator collaborates with internal departments and external customers to ensure accurate, timely billing and effective issue resolution. Duties and Responsibilities To perform this job successfully an individual must be able to perform the following essential duties satisfactorily. Other duties may be assigned to address business needs and changing business practices. Assist with the receipt, loading and processing of railcar repair invoices originating from railroads, contract repair shops, and other vendors. Review and verify invoice Cover Sheets and upload to document management system. Secure missing Cover Sheets from vendors. Respond to vendor inquiries including invoice payment status. Respond to vendors with request for invoice corrections. Distribute various fleet maintenance reports. General document management and data entry duties. Prepare billing instructions, check requests, and accounting related reconciliations prior to being sent to the accounting department for processing. Research and prepare various ad hoc reporting for external and internal customers. Prepare and review various monthly, quarterly, annual reports. Provide external and internal customer support for aspects related to rail contracts including research and resolution of complex contract and accounting questions. Coordinate the input of invoice data to resolve customer disputes. Ensure data integrity related to all railcar contracts including lease, management services, purchase & sale agreements, and security agreements. Ensure all processes are completed within SOX and SOC1 audit guidelines. Qualifications The following generally describes requirements to successfully perform the assigned duties. Minimum Qualifications Bachelor’s Degree or equivalent work experience. 2-years office experience required. Strong written and verbal communication skills (internal and external customers) Ability to read and interpret lease and vendor contracts. Intermediate to advanced Microsoft Office (MS Excel, Access, Word, Outlook). Experience with custom web-based software tools. Experience with ad hoc data queries and reports against relational database using MS Access or other BI tool Strong organizational skills. Strong attention to detail. Able to work effectively in a team environment and assist where needed. Demonstrated analytical and organizational skills Must be able to complete special projects and analysis as required. Able to work calmly and efficiently in a fast-paced environment with multiple deadlines Able to handle multiple tasks simultaneously with limited direction Preferred Qualifications AAR Field & Office Manual knowledge preferred. Work Environment and Physical Requirements Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In office environment. Physical Activities and Requirements Frequency Key Not Applicable: Activity is not applicable to this occupation Occasionally: Occupation requires this activity up to 33% of the time (0- 2.5+ hours/day) Frequently: Occupation requires this activity from 33% - 66% of the time (2.5- 5.5+ hours/day) Constantly: Occupation requires this activity more than 66% of the time (5.5+ hours/day) Working Postures Sit: Not Applicable Stand: Occasionally Walk: Occasionally Bend: Occasionally Kneel/Squat: Not Applicable Crawl: Not Applicable Climb: Not Applicable Reach Forward: Occasionally Reach Upward: Not Applicable Handling/Fingering: Constantly Lift / Carry Requirements 5-10 lbs: Occasionally 10-25 lbs: Not Applicable 25-50 lbs: Not Applicable 50-75 lbs: Not Applicable 75+ lbs: Not Applicable Push / Pull Requirements Up to 10 lbs: Occasionally 10-25 lbs: Not Applicable 25-50 lbs: Not Applicable 50-75 lbs: Not Applicable 75+ lbs: Not Applicable EOE including Vet/Disability Click here for more information: Know Your Rights Greenbrier makes reasonable accommodations in the application and hiring process for individuals with known disabilities, unless providing accommodation would result in an undue hardship. Any applicant believing that he or she may need reasonable accommodation for any part of the application and hiring process should contact Greenbrier Human Resources at careers@gbrx.com or call us at 503-684-7000. ----------------------------------------------------------------- Email communication from The Greenbrier Companies (Greenbrier) will always come from a corporate email address that ends in @gbrx.com or from our applicant tracking system, iCIMS, after you have created a secure account and submitted your application. During the application process, you will create a secure account in our secure applicant tracking site that ends with “-gbrx.icims.com”. In this portal, we will ask you to provide your contact information, past employment history, education history and other job-related information.

Responsibilities

The Billing Administrator primarily supports Contract and Car Repair Billing teams by managing invoicing, ensuring adherence to established procedures, and processing railcar repair invoices from various vendors. This role involves reviewing documents, responding to vendor inquiries, preparing accounting reconciliations, and ensuring data integrity across railcar contracts.