Billing Analyst 1 (US) at Arcadis

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Mar, 26

Salary

0.0

Posted On

18 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Billing, Finance, Accounting, Customer Service, Data Entry, Microsoft Excel, Microsoft Word, Oracle, SAP, Deltek, QuickBooks, Revenue Recognition, Contract Management, Financial Regulations, Reconciliation, Invoice Processing

Industry

Professional Services

Description

Ensures that all invoices are processed and mailed accurately and in accordance with the contract terms and deadlines set forth by management and clients. Ensures all Tiered client templates are kept up to date and have a strong understanding of the client billing requirements. Work closely with Project Management/Project Assistant teams to prepare and send client invoices. This includes any special invoice documentation or backup as required within the contract. Assist Project Management teams with the Invoice Status Report and Costing as needed. Delivers courteous, prompt, respectful, and value-added customer service to internal and external clients. Monitor and manage invoices in the Invoice Status Report daily. Uploads a copy of client-delivered invoices into the Receivables Billing AR app and Cancellations into the Misc.Docs. app within Oracle. Verification of receipt of contracts in the Contacts Storage System (CLS) and record of the status. Interface with Cash Receipts, Accounts Payable, and Collection departments. Monitor validation reports for contract setups and missing rates and make any necessary adjustments. Revenue recognition comprehension and adjustments. Seek creative ways to assist Operations that are not meeting mailing deadlines. Complete the task checklist as requested. Work in Adobe PDF to organize and tie out a backup. Work well under pressure, must be able to adhere to strict Finance/Client deadlines. Associate degree or equivalent experience in a relevant discipline (Finance, Accounting, or Business Administration). Minimum of 1 year of business experience in Finance with a focus on billing preferred. Proficiency in Microsoft Excel and Word. Working knowledge of billing software (e.g., SAP, Oracle, Deltek, QuickBooks, etc.) Familiarity with financial regulations and compliance standards relevant to billing. Ability to analyze financial data and generate billing reports. Experience with reconciliations and resolving billing discrepancies. Understanding of general accounting principles and procedures. Data entry accuracy and experience with large data sets. Experience preparing and reviewing client invoices according to contractual terms. Knowledge of electronic payment and collection systems. Ability to interpret contracts for billing requirements.

Responsibilities

The Billing Analyst ensures accurate processing and mailing of invoices according to contract terms and deadlines. They work closely with project management teams to prepare and send client invoices, monitor invoice status, and assist with financial reporting.