Billing and Collections Specialist at Defense Holdings, Inc.

Manassas Park, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Jun, 26

Salary

0.0

Posted On

14 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Billing, Collections, Invoicing, Accounts Receivable, Attention To Detail, Task Management, Client Satisfaction, Discrepancy Resolution, Collections Strategies, Billing Disputes, Reporting, Reconciliation, Month-End Close, Microsoft Office Suite, ERP Software

Industry

Public Safety

Description

Defense Holdings, Inc. (DHi) Location: Hybrid (US) Employment Type: Full-Time Department: Finance Reports To: Finance Manager Position Summary Defense Holdings, Inc. (DHi) is seeking a Billing and Collections Specialist to manage all aspects of billing and collections, ensuring timely and accurate invoicing and follow-up on outstanding balances. The ideal candidate will have experience in accounts receivable, strong attention to detail, and the ability to manage multiple tasks while ensuring client satisfaction. Key Responsibilities Billing & Invoicing Generate and send invoices to clients in a timely manner, ensuring accuracy and compliance with contractual terms. Verify billing information and resolve discrepancies. Track billing cycles and ensure adherence to payment schedules. Collections & Follow-Up Monitor and follow up on outstanding invoices, working to resolve any payment issues. Develop and implement effective collections strategies to minimize aged accounts. Work closely with clients and internal teams to resolve billing disputes. Reporting & Reconciliation Prepare regular reports on outstanding accounts, collections, and aging analysis. Reconcile accounts receivable transactions and ensure accurate financial records. Assist in the month-end close process, providing necessary billing and collections data. Required Qualifications Associate’s degree in Accounting, Finance, or a related field. 2+ years of experience in billing, collections, or accounts receivable. Strong knowledge of billing systems, invoicing, and collections processes. Proficiency in Microsoft Office Suite (Excel, Word). Preferred Qualifications Experience with ERP software (e.g., SAP, Oracle). Knowledge of government contracting and related billing requirements. Core Competencies Attention to Detail: Strong ability to manage and track billing and collections accurately. Problem-Solving: Ability to resolve billing discrepancies and disputes efficiently. Communication: Excellent verbal and written communication skills for dealing with clients. Work Environment Professional office environment (or hybrid/remote if applicable). Occasional travel may be required. Compensation & Benefits Defense Holdings, Inc. (DHi) offers a competitive compensation package including: Competitive base salary (commensurate with experience) Medical, Dental, and Vision Insurance 401(k) with company match Paid Time Off (PTO) and Holidays Life and Disability Insurance Professional development opportunities Equal Opportunity Employer Statement Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.

Responsibilities

The specialist will be responsible for managing all billing and collections activities, which includes generating accurate invoices and diligently following up on outstanding client balances. Key duties involve monitoring payment schedules, resolving disputes, and preparing necessary financial reports for analysis and reconciliation.