Position Details

What You Will Do

• Responsible for overseeing the administering of all purchase orders in IT
• Preparing Purchase Authorizations
• Ensuring that the appropriate account code is used and determine whether the purchase is capital or expense
• Ensuring that the appropriate approvals are on the PO as required (via SAP)
• Ensuring vendor receives copy of PO for order placement
• Responsible for reconciling all IT invoices
• Ensuring that payment of all IT related invoices are done
• Ensuring that departmental yearly cross charges are correct and kept up to date with changing staff requirements
• Ensuring the accuracy of each invoice. Ensuring that the appropriate account code is on each invoice
• Ensuring that the proper Management signature on invoices
• Ensuring that the invoices are brought to Accounting in a timely fashion
• Ensuring that credits are received from vendors where necessary
• Lead in invoice discrepancies and come up with a solution
• Manage CSS_Invoice email account to ensure that all invoices are received properly
• Maintain heavy volume of CIO 
• Assist Directors in scheduling meetings as required
• Schedule IT Senior Management quarterly meetings (schedule day, book a venue, order food, ensure projector and screen are available). Schedule one-on-ones with other executives across the organization
• Schedule regular meetings with AVP and Directors
• Participate in special projects / assignments as required
• Work with SAP team as required to gather IT needs and process in regard to PO and Invoice processing
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