Sign up with

Already have an account? Log in here

Need some help?
Talk to us at +91 7670800001

Billing and Payroll Specialist (Quickbooks - REQUIRED) at Helper Heroes

, , Philippines -

Full Time

Start Date

Immediate

Expiry Date

25 Jul, 26

Salary

0.0

Posted On

26 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

QuickBooks Online, Billing, Payroll, Bank reconciliation, Excel, Google Sheets, WellSky, Data entry, Financial reporting, Accounts receivable, HIPAA compliance, Communication, Organization, Attention to detail

Industry

Description

Job Title: Billing and Payroll Specialist Location: Remote (Philippines-based) Schedule: Tue–Thu, 8:30 AM–4:30 PM (24 hrs/week; minimum 20). Potential to scale to full-time. About Us At Helper Heroes, we’re on a mission to provide exceptional care and support to home care agencies in the U.S. We believe in true partnership where our virtual assistants act as an extension of the care team. Our goal is to ensure a compassionate, innovative, and efficient care experience for clients and families alike. About You What sets us apart is YOU. You’re not just any virtual team member—you’re a Helper Hero! If you’re passionate about making a difference, have a knack for organization, and thrive in a fast-paced, mission-driven environment, you’re who we are looking for. If you’re the kind of person who loves tackling behind-the-scenes tasks with a smile, ensuring that our clients and caregivers receive the best possible support, apply today! About the Role Own day-to-day billing, payroll prep, and bank reconciliation so the office runs on time and cash flow stays accurate. Key Responsibilities Run weekly billing from WellSky: validate visits, correct service codes, apply payer rules, and generate invoices. Prepare payroll files: verify hours vs. schedules, flag discrepancies, and submit clean reports by cutoff. Perform monthly bank reconciliations in QuickBooks; resolve variances with clear notes and backup. Maintain AR aging: track payments, post remittances, follow up on short pays/denials. Build and maintain finance trackers (Excel/Sheets): billing logs, exceptions, and weekly KPIs. Produce routine reports: revenue, payroll summaries, open exceptions, and month-end close checklists. Partner with schedulers on late clock-ins/edits to keep billing clean and on time. Protect PHI; follow HIPAA and internal data-handling rules. Success Metrics 99% on-time weekly billing & payroll submissions.

Responsibilities

Manage day-to-day billing, payroll preparation, and bank reconciliations to ensure accurate cash flow and financial operations. Collaborate with internal teams to maintain clean billing records, resolve exceptions, and produce routine financial reports.