Full job description

As a Billing Assistant in Edinburgh, you'll be handling the day-to-day invoicing process to ensure smooth financial operations within the professional services sector. Your role will help the business stay on top of its accounts and maintain accurate billing records

Client Details

A professional services organisation based in Edinburgh

Description

• Proactive calculation of proposed billing amounts and necessary edits/ write-offs for Partner approval.
• * Draft and facilitate approval of invoices and submit to clients / Partners.
• * Manage complex bill reconciliations and calculations (including supplier bills, splitting bills, discounts, disbursement allocation etc). * Manage advance bills end-to-end procedure and ensure smooth client to office transfers.
• * Manage and be a primary point of contact for all billing-related enquiries, client queries, credit notes (end-to-end), and escalate complex issues to Partners.
• * Coordinate with the GSC team or other offices for e-bills, multi-payer matters and ad hoc activities.
• * Assist the Billing Manager and Head of Finance with ad-hoc tasks.
• * Collaborate with Legal Administration teams to provide cohesive support to Partners and their clients; ad-hoc tasks, client reporting, etc. * Support on matter master data management updates and charge-out rates changes.
• * Maintain client billing details to support with and/or hand over the billing process to colleagues during holiday periods.

Profile

• Strong diligence and accuracy in handling client data, calculations, and invoice amendments. * Analytical mindset and experience in running billing reports, analysing data, and taking appropriate actions. * Excellent communication skills to collaborate effectively with multiple stakeholders. * Problem-solving abilities and experience in addressing billing and VAT queries promptly and effectively. * Teamwork and collaboration skills, with experience collaborating closely with colleagues across different departments. | 2 * Initiative-taking mindset and experience in seeking opportunities for process improvements and applying them to enhance efficiency. * Adaptability to changes in processes, systems, and work requirements, with prior experience in adapting to such changes. * Ability to prioritise tasks, meet deadlines, and manage multiple responsibilities. * Knowledge of financial systems and software used for billing and invoicing is a plus, such as SAP S/4HANA, Concur, Service Now, E-Billing platforms and MS Ee Suite. * 0-2 years of accounting or billing experience, preferably in a professional services or legal environment. * Basic knowledge of local VAT standards and guidelines preferred but not required. * Prior experience in ensuring accuracy and compliance in billing activities. * Proficient in English
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