POSITION OVERVIEW

We are seeking a detail-oriented Billing Assistant to join our client’s growing team on a temporary basis and support their Q4 expansion. The successful candidate will collaborate with leadership and their assistants to generate accurate monthly client invoices and bills. This role offers an excellent opportunity to grow within a prestigious legal environment while maintaining work-life balance through our hybrid schedule.

REQUIRED QUALIFICATIONS

Experience & Skills

• 2-3 years of progressive billing experience (legal, medical, or construction industries accepted)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong attention to detail with exceptional accuracy standards
• Excellent written and verbal communication skills
• Ability to work effectively under pressure and meet strict deadlines
• Self-motivated with ability to adapt to changing priorities
• Strong analytical and problem-solving capabilities
• Exceptional organizational and time management skills
• Ability to anticipate work needs and be proactive in issue resolution

Technical Requirements

• Experience with Windows-based software applications
• Understanding of accounts payable processes and related applications
• Chrome River experience preferred but not required
• E-Billing experience beneficial

Education

• Bachelor’s degree required (may be substituted with relevant work experience)

POSITION REQUIREMENTS

• Full-time commitment (40+ hours per week)
• Flexibility for occasional overtime, weekends, and holidays as needed
• Strong cultural fit with our team values of energy, collaboration, and excellence
• Willingness to step up and help across various initiatives
  Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

KEY RESPONSIBILITIES

• Process client bills using with high accuracy and efficiency
• Research and resolve billing inquiries in a timely manner
• Handle high-volume processing of complex billing scenarios
• Verify accuracy of billing documentation and supporting materials
• Generate ad hoc reports as requested
• Support special projects and additional duties as business needs arise
• Collaborate effectively with staff and administrative teams

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs