Billing Associate at Aston Carter

Town of Babylon, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

29 May, 26

Salary

70000.0

Posted On

28 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project-Based Billing, Progress Billing, Change Orders, Certified Payroll, Union-Related Requirements, AIA Billing, Milestone Billing, Pivot Tables, VLOOKUPS, Index Match, Sage ERP, Connectwise, Prevailing Wage, Month-End Close

Industry

Staffing and Recruiting

Description

Job Title: Billing AssociateJob Description We are seeking a detail-oriented and reliable Billing Associate to join our team. This role is primarily responsible for project-based billing across multiple jobs and customers, ensuring invoices are accurate, timely, and compliant with contract requirements. The ideal candidate will have prior experience in the construction or skilled trades industry and a strong understanding of billing processes such as progress billing, change orders, certified payroll, and union-related requirements. This position plays a key role in supporting operations and finance by maintaining accurate billing records and contributing to healthy cash flow. Responsibilities Manage project-based billing across multiple jobs and customers. Ensure invoices are accurate, timely, and compliant with contract requirements. Support operations and finance by maintaining accurate billing records. Contribute to maintaining a healthy cash flow. Essential Skills 2+ years of billing experience in the construction or general contracting/skilled trades industry. Proficiency in project-based billing, including AIA and milestone billing. Experience with pivot tables or vlookups/index match. Knowledge of Sage ERP, with Connectwise as a billing add-on. Additional Skills & Qualifications Certified Payroll Reporting and prevailing wage experience. Ability to assist with month-end close activities. Work Environment Our work environment has a small company feel that is family-oriented and takes care of its employees. The team is small, with six members in Accounting, fostering a close-knit and supportive atmosphere. Employees typically work 8-5 or 9-6 hours, with occasional additional hours required to meet deadlines. We provide a caring ownership environment, ensuring employees' growth is not stunted. Enjoy benefits such as comprehensive healthcare coverage, a 401k with company matching, generous paid time off, and a range of family-friendly company events, including Warehouse Jam Sessions and Holiday Parties. Weekly treats include Bagel Thursdays and Tuesday Lunch catering. Job Type & Location This is a Permanent position based out of Deer Park, NY. Pay and Benefits The pay range for this position is $60000.00 - $70000.00/yr. Medical, Dental, and Vision Coverage: We provide comprehensive healthcare benefits to keep you and your family healthy and secure. 401k with Matching: Plan for your future with our 401k program, featuring competitive company matching. Paid Time Off (Holiday/Vacation/Sick/Personal): Generous PTO to ensure a healthy work-life balance and time for relaxation and personal needs. Unlimited Growth Opportunities: We believe in fostering talent and providing opportunities for continuous professional growth. Family-Friendly Company Events & Outings: We host regular events and outings to foster a family-friendly atmosphere and build team camaraderie, like our Warehouse Jam Sessions and Holiday Parties! Bagel Thursdays & Tuesday Lunch Catering: Enjoy weekly treats with Bagel Thursdays and Tuesday Lunch catering at our offices! Caring Ownership: We believe in mutual dedication. If you're committed to Mason Technologies, we are equally committed to you. We prioritize the well-being of our employees and their families, ensuring a supportive and caring work environment. Workplace Type This is a fully onsite position in Deer Park,NY. Application Deadline This position is anticipated to close on Mar 1, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Billing Associate is primarily responsible for managing project-based billing across multiple jobs and customers, ensuring all invoices are accurate, timely, and compliant with contract terms. This role supports operations and finance by maintaining precise billing records to contribute to healthy cash flow.