BILLING CLERK - SAN DIEGO LAW FIRM

San Diego based law firm - with 30 attorneys and growing - seeks a detail-oriented, dependable Billing Clerk to join our team. This is an excellent opportunity for someone looking to build a long-term career in a supportive and fast-paced environment. This is a full-time, in-person position (not remote) with opportunity for growth and increasing responsibility over time.

QUALIFICATIONS:

• Prior billing or accounting experience preferred, legal billing a plus
• Experience with LEDES billing formats and insurance-dense billing systems is strongly preferred
• Proficiency with Microsoft Excel, Word, and Outlook
• Experience with legal billing software (e.g., PerfectLaw, LawPay, or similar) preferred but not required
• Strong attention to detail and organizational skills
• Excellent written and verbal communication
• Ability to handle sensitive and confidential information with discretion
• Comfortable working independently and managing time effectively
• Must be reliable, proactive, and able to follow through on responsibilities
• High school diploma required; associate or bachelor’s degree preferred

• Generate and process monthly client invoices in collaboration with attorneys and staff
• Maintain accurate billing records and update client billing preferences
• Assist with time entry corrections and reconciliations as needed
• Review pre-bills, make edits, and finalize bills in a timely and accurate manner
• Track and resolve billing discrepancies, including write-offs and adjustments
• Respond to billing-related inquiries from attorneys, clients, and accounting staff
• Process incoming payments and coordinate with accounting for proper allocation
• Assist with trust account transactions and compliance requirements
• Maintain billing calendar and ensure key deadlines are met
• Enter and maintain all accounts receivable and trust payments
• Provide general administrative support to the billing/accounting team
• Perform other billing and accounting projects as assigned