Billing Compliance Coordinator at Kahana Feld LLP

Irvine, California, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Jul, 26

Salary

30.0

Posted On

04 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Billing compliance, Communication management, Workflow coordination, Data entry, Aderant, Time management, Attention to detail, Microsoft Office Suite, Legal billing, Documentation, Process improvement, Deadline management, Professional services, Record keeping, Task ownership

Industry

Law Practice

Description

Description The Billing Compliance Coordinator is responsible for supporting the firm’s billing compliance process by managing communications, coordinating front-end billing review workflows, and ensuring accurate implementation of requested changes. This role plays a key part in maintaining compliance standards, supporting timely billing, and ensuring consistency across systems and processes. Duties and Responsibilities Communication & Inbox Management Own and manage the Billing Compliance email inbox, ensuring all communications are reviewed and addressed timely Review, respond to, and route billing compliance-related emails as appropriate Ensure no communications go unanswered; track and follow up on all outstanding items Maintain organization and visibility of all billing compliance correspondence Escalate issues, delays, or unresolved items to the appropriate team member Front-End Coordination & Execution Prepare and send bi-weekly front-end edit communications to attorneys and timekeepers Track responses and ensure timely follow-up on outstanding items Coordinate front-end workflow between Billing Compliance, attorneys, and Accounting Maintain calendars and deadlines related to front-end review cycles Data Entry & Implementation Enter and apply billing edits and updates based on timekeeper and attorney feedback Ensure all changes are accurately reflected within billing systems (e.g., Aderant) Maintain consistency between requested edits and final billing output Tracking & Documentation Maintain logs and trackers for front-end status, outstanding edits, and completed actions Ensure all billing changes and communications are properly documented Maintain organized and accessible records for all billing compliance activity Coordination & Follow-Through Track open items and ensure timely resolution across all assigned tasks Coordinate with internal teams to ensure billing deadlines are met Support movement of invoices through the front-end review and approval process Process Support Follow established billing compliance workflows and procedures Identify gaps or inconsistencies in processes and escalate as needed Support standardization and continuous improvement of billing compliance operations Required Skills & Qualifications Strong organizational and time management skills High attention to detail and accuracy Ability to manage high-volume, deadline-driven work Strong written communication skills Ability to follow structured processes and workflows Reliable follow-through and task ownership Proficiency in Microsoft Office Suite. Ability to learn and navigate internal systems (e.g., Aderant, billing platforms) Preferred Qualifications Experience in a law firm, legal billing, or professional services environment Familiarity with billing or front-end review processes Experience maintaining trackers, logs, or operational workflows This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Equal Opportunity Employer Kahana Feld provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Job Type Full-Time, Non-Exempt Work Location Hybrid/Remote Work Schedule 8:30am - 5:30pm Monday-Friday. Occasional weekends and holidays. Compensation $25-$30/hour Physical Requirements Primarily sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances, and/or drive a vehicle to deliver and pick up materials. Work can be performed with or without accommodations. Travel 5-10% domestic travel by car and plane.

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Responsibilities

The Billing Compliance Coordinator manages the firm's billing compliance inbox, coordinates front-end review workflows, and ensures accurate implementation of billing edits. They are responsible for tracking outstanding items, maintaining documentation, and supporting the timely movement of invoices through the approval process.