Billing Coordinator at BHDP Architecture

Cincinnati, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Aug, 26

Salary

0.0

Posted On

06 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Billing, Accounting, ERP Systems, Deltek Vantagepoint, Invoice Processing, Budget Reconciliation, Accounts Receivable, Project Management Coordination, Financial Reporting, Time Sheet Review

Industry

Architecture and Planning

Description

Location: Cincinnati, OH Reports to: Controller FLSA: Exempt Work Mode: Onsite Monday – Thursday; Friday is optional remote Employment Type: Monday – Friday; 8:00 – 5:00; In-Office Monday – Thursday; Hybrid (remote or in-office) Friday. At BHDP, we believe great design does more than define spaces—it influences behavior, drives performance, and creates meaningful experiences. Guided by our purpose to Inspire People and Impact Results, By Design, we collaborate across architecture, interiors, strategy, and research to solve complex challenges in integrated ways. Here, your ideas matter, your voice is heard, and your work has the power to shape experiences that truly make a difference. Purpose: Direct the billing process with Project Managers and prepare client billing invoices. Support the accounting department and general office by providing quality accounting support services and taking responsibility for other accounting support work as directed. Qualifications: Billing/accounting experience preferred. College accounting preferred. Intermediate-level computer skills and ERP systems experience preferred. Position Expectations * Process monthly billing invoices in coordination with each Project Manager (PM) in accordance with accounting processes and calendars. * Manage client invoice delivery, including custom billing portals and backup as required by clients. * Develop sound working relationships with PMs. * Reconcile PMs’ project budgets and enter in Deltek Vantagepoint. * Review, monitor, and track proposals, contracts, and POs. * Review and approve the setup of new projects in Deltek Vantagepoint. * Organize, manage project consultant invoices. Reconcile and ensure budgeted before being paid. * Help to promptly resolve billing issues as they arise. * Review A/R reports and assist PMs in the collection of past due invoices. * Crosstrain with the accounting team to provide absence coverage. * Help PMs by explaining the billing process, project reports, and answering any other questions they may have. * Review employee time sheets for accuracy. * Create and run specialized Vantagepoint reports as needed. * Transition to greater remote work time will be considered as the employee gets up to speed. Physical and Mental Demands * Sustained attention to detail * Sitting/standing * Occasional lifting of 20 pounds or less * Ability to work in an open office environment Life at BHDP Our comprehensive benefit package includes a competitive salary, medical, dental, vision, disability, flexible spending accounts, paid holidays, paid time off, and a 401(k), which aligns with our commitment to rewarding our high-performing professionals. BHDP Architecture is an Equal Opportunity Employer. Individuals with disabilities and protected veterans are encouraged to apply. The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position. This position description is prepared to provide a general understanding of the responsibilities of the position and does not include a comprehensive list of activities, duties, success factors, or responsibilities that are required for a specific employee. Success Factors, duties, responsibilities, and activities may be modified or augmented at any time with or without notice.

Responsibilities

Direct the billing process by coordinating with Project Managers to prepare and deliver client invoices. Provide general accounting support, including budget reconciliation and monitoring project contracts and POs.