Billing Coordinator at Cypress Rail Solutions LLC

Grand Forks, North Dakota, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Sep, 26

Salary

0.0

Posted On

10 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Invoicing, Billing Compliance, Accounts Receivable, Microsoft Excel, Financial Reporting, Problem Solving, Communication, Time Management, Attention To Detail, Organizational Skills, Accounting Software, Customer Service

Industry

Commercial and Industrial Machinery Maintenance

Description

BUILD YOUR CAREER WITH A TEAM THAT KEEPS AMERICA MOVING Cypress Rail Solutions is hiring a Billing Coordinator to support billing and invoicing operations across our railcar repair network. This role is ideal for detail-oriented individuals who enjoy working in a fast-paced environment while supporting operational and financial accuracy. As a Billing Coordinator, you’ll play a critical role in preparing and processing customer invoices, reviewing repair documentation, and ensuring billing compliance across multiple shop locations. Your work helps support timely customer billing, financial reporting, and smooth coordination between operations and finance teams. Whether you’re building your accounting career or bringing prior billing experience from an industrial or service environment, this is an opportunity to join a company that values accuracy, teamwork, and continuous improvement. WHAT YOU’LL DO * Generate and submit invoices based on completed work orders and service documentation * Review estimates, inspection reports, and repair records to ensure billing accuracy * Communicate with shop managers and estimators to resolve discrepancies or missing information * Maintain billing records and assist with month-end closing processes * Respond to customer inquiries regarding invoices and billing details * Ensure compliance with customer contracts, pricing agreements, and company requirements * Assist with accounts receivable tracking and follow-up on outstanding payments * Support internal audits and reporting related to billing and revenue * Collaborate with finance and operations teams to improve billing processes and accuracy * Maintain organized records and documentation in company systems * Follow company policies and perform other duties as assigned WHAT WE’RE LOOKING FOR * Associate degree in accounting, business, or related field required; bachelor’s degree preferred * Minimum of 2 years of billing or accounting experience, preferably in a manufacturing or industrial services environment * Strong attention to detail and organizational skills * Proficiency in Microsoft Excel and accounting software systems * Excellent communication and problem-solving abilities * Ability to manage multiple priorities and meet deadlines in a fast-paced environment * Ability to work collaboratively across departments WHY YOU’LL LOVE WORKING HERE * Full-time, stable employment * Consistent Monday–Friday schedule * Team-oriented and professional work environment * Opportunity to support critical rail operations across multiple locations * Growth opportunities within finance and operations support functions * Competitive pay and comprehensive benefits Join a company where your work matters and your attention to detail helps keep rail operations moving efficiently across the country. ---------------------------------------- PREFERRED QUALIFICATIONS * Experience in the railcar repair, transportation, or logistics industry * Familiarity with work order systems and repair service documentation * Experience with systems such as Acumatica, ExpressYard, or similar ERP/accounting platforms ---------------------------------------- COMPETENCIES To perform this job successfully, an individual should demonstrate the following competencies: * Communication – Clearly conveys information verbally and in writing while collaborating with internal teams and customers * Problem Solving – Identifies discrepancies, analyzes issues, and implements practical solutions * Teamwork – Works cooperatively across departments to support accurate and efficient billing * Leadership – Demonstrates accountability, initiative, and professionalism * Time Management – Prioritizes work effectively and meets deadlines consistently * Safety Awareness – Maintains awareness of surroundings and follows company safety procedures when visiting shop environments ---------------------------------------- PHYSICAL DEMANDS Reasonable accommodations may be made to enable individuals with disabilities to perform the physical demands listed below: * Primarily sedentary work in an office environment * Frequent sitting, computer work, and use of office equipment * Occasional standing, walking, bending, or lifting office materials * May occasionally visit shop environments requiring awareness of industrial safety practices * Requires visual acuity and hand/eye coordination for computer-based work and document review ---------------------------------------- ENVIRONMENTAL * Primarily indoor office environment * Frequent computer and phone usage * Occasional exposure to operational shop environments when supporting site activities * Minimal exposure to noise or outdoor weather conditions compared to field operations ---------------------------------------- EDUCATION AND TRAINING * Associate degree in accounting, business, or related field required * Bachelor’s degree preferred * Ongoing training in billing systems, accounting procedures, and company processes as needed ---------------------------------------- REQUIREMENTS OF JOINING OUR TEAM Our comprehensive pre-employment process ensures the well-being and integrity of our team. To join our organization, candidates are required to: * Pass a mandatory drug test to maintain a drug-free workplace (including random, reasonable suspicion, and post-accident testing) * Complete a comprehensive background check * Provide proof of eligibility to work in the United States ---------------------------------------- This job description is not intended to represent a complete list of all duties and responsibilities. Additional duties may be assigned, and responsibilities may change at any time at the discretion of management. Cypress Rail Solutions is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected classification under applicable law.

Responsibilities

The Billing Coordinator is responsible for generating and submitting customer invoices based on work orders and repair documentation. They ensure billing accuracy by collaborating with shop managers and maintaining financial records for month-end closing.