Billing Executive at Xtremax Pte. Ltd.

Bandung City, West Java, Indonesia -

Full Time

Start Date

Immediate

Expiry Date

19 Jul, 26

Salary

0.0

Posted On

20 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Billing, Invoice processing, Financial reporting, Accounts receivable, Data verification, Reconciliation, QuickBooks, Microsoft Excel, Pivot Tables, VLOOKUP, Analytical skills, Problem-solving, Stakeholder management, Communication, Attention to detail, Accounting fundamentals

Industry

IT Services and IT Consulting

Description

As a Billing Executive, you will be responsible for ensuring the accuracy, timeliness, and completeness of all billing activities. You will manage end-to-end invoice processing, validate billing data across internal project team, and support overall financial operations. This role plays a critical function in maintaining smooth billing cycles, supporting cash flow, and acting as a key liaison between project teams, clients, and finance. Responsibilities: Manage end-to-end billing cycles (monthly, quarterly), including invoice preparation, validation, and submission via invoice portals. Perform billing data verification against project deliverables, purchase orders (POs), and contractual agreements to ensure accuracy and compliance. Collaborate closely with project teams, account managers, and clients to resolve billing discrepancies and ensure timely invoicing. Prepare, analyze, and maintain billing reports, aging reports, and reconciliation summaries. Support accounts receivable (AR) processes, including payment tracking and follow-ups on outstanding invoices. Handle billing adjustments, corrections, credit notes, and exceptional cases in a timely and accurate manner. Ensure adherence to internal controls, SOPs, and audit requirements related to billing operations. Continuously identify opportunities to improve billing processes, accuracy, and efficiency. Bachelor’s Degree or Diploma in Accounting, Finance, Business Administration, or a related field from a reputable university is highly preferred. Minimum 2+ years of experience in billing, accounting, finance operations, or accounts receivable roles, preferably in a fast-paced or project-based environment. Proven hands-on experience with accounting and billing systems such as QuickBooks. Strong understanding of accounting fundamentals, including invoicing, revenue recognition basics, reconciliation, and financial reporting. Demonstrated ability to handle high-volume transactions with strong attention to detail and accuracy. Excellent analytical and problem-solving skills, with the ability to identify discrepancies and resolve issues proactively. Strong communication and stakeholder management skills, with the ability to coordinate effectively across internal teams and external clients. Fluent in English (both written and spoken) is a must, with the ability to communicate professionally in a business environment. Highly organized, proactive, and able to prioritize multiple tasks under tight deadlines with minimal supervision. High level of integrity, professionalism, and confidentiality in handling sensitive financial data. Advanced proficiency in Microsoft Excel (e.g., Pivot Tables, VLOOKUP, data reconciliation) is required. Willing to be based full-time in Bandung, West Java. Benefits: Competitive salary 14 Days of annual leave BPJS & Private Health Insurance Various extracurricular activities (sports, music, etc.) Semesterly company dinner Opportunity to work in Singapore Headquarter Young, dynamic and vibrant atmosphere All around snacks, drinks, coffee, tea and regular culinary day Located in the center of Bandung By submitting your resume/CV, you consent and agree to allow the information provided to be used and processed by or on behalf of Xtremax Pte Ltd for purposes related to your registration of interest in current or future employment with us and for the processing of your application for employment. The personal data held by us relating to your application will be kept strictly confidential and in accordance with the PDPA. You may also refer to our Privacy Policy for more details here: https://www.xtremax.com/privacy-policyThe ideal candidate will be responsible for developing high-quality applications. They will also be responsible for designing and implementing testable and scalable code.

Responsibilities

The Billing Executive manages end-to-end billing cycles, including invoice preparation, validation, and submission. They also collaborate with project teams and clients to resolve discrepancies and ensure accurate financial reporting.