Billing & Inventory Administrative Assistant at Wheeler Machinery Co

Salt Lake City, Utah, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Jun, 26

Salary

0.0

Posted On

05 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Excel, Microsoft Outlook, Microsoft Word, Inventory Management Software, Accounting Software, Avid, QuickBooks, Invoicing, Billing Reconciliation, Data Entry Accuracy, Prioritization, Filing Systems, Report Generation, Inventory Tracking, Cycle Counts, Purchase Order Tracking

Industry

Machinery Manufacturing

Description

Description Wheeler Machinery Company is seeking a motivated and detail-oriented full-time Billing & Inventory Administrative Assistant to join our team in Salt Lake City, UT. This role supports daily administrative, billing, and inventory operations while ensuring accurate recordkeeping and efficient coordination with internal teams. Technical Skills: Proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Word Experience with inventory management or accounting software such as Avid, QuickBooks or similar systems Ability to generate invoices, reconcile billing discrepancies, and maintain accurate financial records Basic understanding of accounting principles, including credits, debits, and account reconciliation Administrative Skills: Strong data entry accuracy and attention to detail Ability to manage multiple priorities in a fast-paced environment Experience maintaining organized digital and physical filing systems Ability to prepare reports such as billing summaries, inventory reports, and purchase order tracking Inventory & Operations Support: Track stock levels, purchase orders, and material usage Assist with cycle counts and inventory audits Identify and report inventory variances or stock discrepancies Coordinate with warehouse, logistics, and procurement teams to support smooth operations __________________________________________________________________________________________________________________ Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c).

Responsibilities

This role supports daily administrative, billing, and inventory operations, ensuring accurate recordkeeping and efficient coordination across internal teams. Responsibilities include tracking stock levels, assisting with cycle counts, and coordinating logistics to ensure smooth operations.