OVERVIEW OF POSITION:

The Billing & Payroll Specialist at ICP is responsible for all aspects of billing and invoicing for patient payments (self-pay fees and copays), and payroll for therapists and faculty. The role requires strong knowledge of electronic health records, payroll systems, and MS Excel, as well as the ability to communicate effectively with therapists and patients. The Billing & Payroll Specialist will report to the Manager of Administrative Operations and the Executive Director and will collaborate with administrative support staff and 1099 contractors (contractors in this context are: candidates, therapists, faculty).

QUALIFICATIONS & KEY COMPETENCIES:

• Strong verbal and written communication skills
• Proficient in electronic health records, payroll systems, and MS Excel
• Detail-oriented
• Customer service skills
• Time management skills

EDUCATION:

• Bachelor’s degree a plus
• Training/certification in payroll administration or medical billing preferred

EXPERIENCE:

• 2 years of experience in payroll administration, experience with 1099 preferred.
• Some experience in patient billing preferably in the mental health field.
• Knowledge of QuickBooks and Microsoft Office Suite, particularly Excel

BENEFITS:

• This is a full-time opportunity.
• Employer-paid health insurance
• 20 days PTO to start (additional PTO days are allotted after specific time intervals, as stated in the manual)
• 11 paid holidays
• Hybrid work environment
  Note: This job description is intended to provide a general overview of the position and its responsibilities. It is not an exhaustive list of duties, and responsibilities may change over time based on needs.*
  Job Type: Full-time
  Pay: $21.00 - $23.00 per hour
  Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in New York, NY 1002

• 60%: Patient Billing

• Responsible for all aspects of billing and invoicing patient payments, including self-pay fees and copays.

• Monitor and track charts for patient payments.
• Update patient ledgers in electronic health records.

• Work with therapists around patient open balances, collections.

• 30%: Payroll

• Ensure timely and accurate processing of monthly 1099 payroll.

• Administer updates in payroll system.
• Troubleshoot payroll issues.

-10% Accounts Payable

• Processing Invoices: Receiving, verifying, and entering invoices into QuickBooks.
• Payment Processing: Preparing and issuing payments to vendors and entering payments into QuickBooks.
• Record Keeping: Maintaining organized and accurate records of all accounts payable transactions and supporting documentation.
• Vendor Communication: Corresponding with vendors regarding invoice inquiries, payment status, and resolving disputes.
• Month-End Close: Assisting with month-end closing activities related to accounts payable.