JOB DESCRIPTION: BILLING SPECIALIST

As Billing Specialist, you will be responsible for all administrative functions related to the invoicing, posting and tracking of assigned Ethos and VONT client and media invoicing and related vendor bills. The Billing Specialist has complete comprehension & adherence to billing procedures and commits to being a strong member of the Administrative team.
Hybrid Position (Onsite & Remote) - may be required to work onsite 1/week to manage check deposits.

SKILLS:

• Demonstrate excellent verbal and written communications skills
• Proficient in Excel
• Detail oriented
• Accounting accuracy
• Experience in Workamajig Agency software is a plus (training will be provided)
  Job Type: Full-time
  Pay: $21.00 - $25.00 per hour
  Expected hours: 30 – 40 per week

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Paid sick time
• Paid time off
• Parental leave
• Vision insurance
• Work from home

Experience:

• Billing: 1 year (Required)

Shift availability:

• Day Shift (Required)

Work Location: Hybrid remote in Westbrook, ME 0409

• Monthly billing statements for assigned Ethos and VONT clients
• Preparing client invoices as assigned (retainer billing, work in progress billing and media)
• Assembling data crucial to client invoicing, including verifying/clarifying billable staff time entries, vendor invoices/mark-ups and open PO’s as appropriate
• Submitting invoices to Account team members for approval before release
• Pulling billing files and project costs upon project completion; ensuring project is closed with time appropriate notes & status changes
• Reviewing all invoices ensuring sales tax compliance, keeping apprised of new/changing laws
• Conducting frequent self-audits to ensure cost accounting accuracy
• Assisting in month-end closing procedures as needed
• Back up/coverage as needed for team members