Description:

The Billing Specialist will gather data, calculate charges and fees, manage accounts receivables, create invoices and resolve billing discrepancies for billing purposes. This position will report to the Billing Supervisor and CFO.

• Compile, review, verify accuracy of, and send monthly (e-bills and pdf) bills to clients, handling a high volume of bills each month.
• Execute complex bills in a timely manner (including multiple discounts by matter, split-party billing, alternative fee arrangements, etc.).
• Manage accounts/invoices in the third party e-billing systems (including coordination/ communication with attorneys regarding short pays, invoice rejections, appeals, budget requirements, status updates, accruals and other requested information). Follow-up to confirm e-bills are successfully process/approved/paid.
• Update billing rates/billing arrangements and propose new billing formats/templates as needed.
• Research and respond to billing inquires, issues or problems.
• Create billing schedules and other billing analyses, as needed.
• Follow firm billing policies and procedures (i.e. firm write-off policies).
• Effectively interact and communicate with attorneys, staff and clients.
• Ensure strict confidentiality at all times.
• Assist with special projects as requested.

Requirements:

• College (bachelor’s) degree preferred.
• At least five years’ prior hands-on billing experience in a law firm.
• Experience using 3E and eBilling Hub, preferred.
• Proficiency with MS Office, particularly MS Excel.
• Strong attention to detail.
• Ability to multi-task, prioritize, organize work flow and use time efficiently.
• Perform at a high level in a fast-paced environment.
• Adapt to ever-changing work priorities.
• Ability to follow through on tasks with minimal supervision and follow-up on own initiative.
• Flexibility to adapt to differing work hours when overtime is needed to meet client requests.
• Excellent communication (oral and written), analytic and problem-solving skills.

Beveridge & Diamond, P.C. offers a comprehensive benefits package to support the health, financial security, and well-being of our employees. Benefits include:

• HEALTH & INSURANCE COVERAGE:Medical, prescription drug, and dental coverage; life and AD&D insurance; disability insurance; and voluntary coverage options such as supplemental life and AD&D insurance, vision coverage, identity protection, accident insurance, critical illness insurance, hospital indemnity insurance, and long-term care insurance.
• RETIREMENT & SAVINGS:401(k) retirement savings plan; flexible spending accounts (health care and dependent care); a health savings account; and a Section 529 college savings plan.
• ADDITIONAL BENEFITS:Pre-tax transportation program; employee assistance program (EAP); and temporary back-up care for children, adults, and elders.
• GENEROUS PAID TIME OFF:We believe in the importance of work-life balance and time to recharge. Our paid leave benefits include a generous allotment of vacation days, paid sick leave, along with paid holidays. We also provide various types of leave to support life’s important moments, including parental leave, bereavement leave, and other leaves of absence in accordance with applicable laws and firm policies.
• OTHER COMPENSATION:In addition to base salary, employees may be eligible for other forms of compensation, such as overtime pay (if applicable), bonuses, and other performance-related incentives.

• Compile, review, verify accuracy of, and send monthly (e-bills and pdf) bills to clients, handling a high volume of bills each month.
• Execute complex bills in a timely manner (including multiple discounts by matter, split-party billing, alternative fee arrangements, etc.).
• Manage accounts/invoices in the third party e-billing systems (including coordination/ communication with attorneys regarding short pays, invoice rejections, appeals, budget requirements, status updates, accruals and other requested information). Follow-up to confirm e-bills are successfully process/approved/paid.
• Update billing rates/billing arrangements and propose new billing formats/templates as needed.
• Research and respond to billing inquires, issues or problems.
• Create billing schedules and other billing analyses, as needed.
• Follow firm billing policies and procedures (i.e. firm write-off policies).
• Effectively interact and communicate with attorneys, staff and clients.
• Ensure strict confidentiality at all times.
• Assist with special projects as requested