JOB OVERVIEW

We are an International Freight Forwarder seeking a detail-oriented and organized Billing Specialist to join our team. The ideal candidate will be responsible for preparing billing invoices for services rendered or for delivery or shipment of goods This role requires proficiency in MS Office software and a strong understanding of accounting principles to effectively handle account reconciliation and billing inquiries.

EXPERIENCE

• Some experience as a Billing Specialist and ocean freight/logistics experience.
• Strong attention to detail and organizational skills

QUALIFICATIONS AND SKILLS

• Accurate typing and/or data entry skills
• Basic proficiency in MS Office Suite
• Basic Math Skills
• Must be organized, detail-oriented, multi-task and work well under stressful situations.
• Excellent written and oral communications skills.
  Job Type: Full-time
  Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Opportunities for advancement
• Paid sick time
• Paid time off
• Vision insurance

Ability to Commute:

• New York, NY 10018 (Required)

Ability to Relocate:

• New York, NY 10018: Relocate before starting work (Required)

Work Location: In perso

• Prepare and generate invoices from shipper’s bills of lading and review additional documents for accuracy.
• Collaborate with the sales teams to understand their clients and related accounting needs.
• Learn each customer’s invoicing portal and develop processes to maximize collections and minimize billing discrepancies.
• Resolve billing discrepancies by processing corrections in a timely manner.
• Print and audit costing manifests and match up loading documents.
• Send out reporting via email when sailings have been closed.
• Review the returned open invoice report and complete closing/posting as required.
• Audit posted invoices for accuracy and prepare for mailing or emailing.
• Research errors and document corrections in applicable systems.
• Keep detailed notes on specific customer requests in relation to customized billing requirements.
• Demonstrate professionalism on the phone, email and in the office.
• Responds promptly and professionally to internal staff and customer needs/concerns in a quick and courteous manner and able to bring unresolved issues to management.
• Work together as a team with all departments and offices.