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Billing Specialist I at PEOPLES ASSOCIATES STRUCTURAL ENGINEERS INC
San Ramon, California, United States -
Full Time

Start Date

Immediate

Expiry Date

14 May, 26

Salary

850000.0

Posted On

13 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Billing, Administrative Support, Invoicing, Work-in-Progress Management, Subconsultant Onboarding, Expense Tracking, Reporting, Record Keeping, Accounts Receivable, Problem-Solving, Communication, Writing, Microsoft Applications, Microsoft Cloud Environment, Deltek Ajera

Industry

Engineering Services

Description
Description Billing Tasks: Support designated Project Manager(s) with administrative functions and processes.Issue client invoices in a timely manner. Issue invoices through client speciific portals, when applicable. Manage work-in-progress (WIP) for projects. Support the subconsultant onboarding process. Track and manage subconsultant and project-related expenses. Issue recurring reports to Project Manager(s). Maintain accurate and up to date records of clients and projects. Assist with Accounts Receivable function. Office tasks: Be present in the office daily and provide administrative support. Assist the Office Manager with assigned tasks. Support partners and vendors with company events. Coordinate required maintenance and facility improvements with the landlord property management. Requirements Minimum of 3 years of project billing experience. Strong attention to detail. Clear and professional communication and writing skills. Effective problem-solving abilities. Ability to work independently. Knowledge in Microsoft applications and Microsoft Cloud environment A plus ---- Knowledge in Deltek Ajera project management software
Responsibilities
This role involves supporting Project Managers with administrative tasks, primarily focusing on issuing client invoices accurately and managing project work-in-progress and related expenses. The specialist will also assist with subconsultant onboarding and maintain essential client and project records.