OPPORTUNITY

M Chemical Company, a leading global manufacturer, marketer, and supplier of specialty chemicals and products, seeks a Billing Specialist to provide accurate and timely invoicing to support its continued expansion. This position reports to the Corporate Controller in their Los Angeles, CA headquarters.

JOB SUMMARY

The Billing Specialist, a 100% remote position, is responsible for managing the entire invoicing process, ensuring accuracy and timeliness in billing for goods and services. This includes creating, distributing, and oftentimes uploading invoices onto customers’ web based platforms. Special focus is required to verify billing details, resolve discrepancies, and maintain accurate records. This role will also collaborate with other team members, assist with month end closing, and support audits.

QUALIFICATIONS

Minimum of two years of experience in a Billing Specialist role or a similar position
Prefer a Bachelor’s Degree in Accounting, Finance or related field
Must be Proficient in Accounting Software Systems
Skill in using ERP Systems - Enterprise Resource Planning; A familiarity with Chempax ERP is a plus
Successful track record of success in hands on experience with Invoicing, Billing
Proficient with Excel Spreadsheets
Outstanding ability to multitask and meet deadlines
Excellence in attention to detail and a commitment to accuracy
Excellent English communication skills
Good work stability
Attend work on a regular and consistent basis
Willingness to perform other duties as assigned

Experience:

• Billing : 2 years (Required)
• ERP systems: 2 years (Required)
• Uploading invoices to customer portals: 2 years (Required

Apply daily Cash receipts and email reports to management.
Invoice orders daily in the system and keep proper records to file
Prepare the Open Orders Report on a weekly basis and distribute it to relevant teams
Assist the Accounts Receivable team with any invoice issues or questions
Provide credit checks for new customers
Assist with month end closing and ensure on time billing for all divisions of M Chemical
Setup M Chemical on customers’ web portals per specific requirements
Obtains approval from management to release orders from credit hold
Issue credit memos for return of materials
Proactively look for potential risks and operational inefficiencies, identify opportunities for improvement and safeguard the company’s interests; take initiatives to drive solutions, enhance efficiency, or resolve issues
Demonstrate strong communication skills by confidently expressing ideas, actively contributing to discussions and fostering open collaboration with cross functional teams
Willingness and ability to work all hours necessary, including overtime if required and occasional weekend work in order to meet deadlines
Attend work on a consistent and regular basis
Other duties as assigned
Job Type: Full-time
Pay: $26.44 - $31.25 per hour
Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Experience:

• Billing : 2 years (Required)
• ERP systems: 2 years (Required)
• Uploading invoices to customer portals: 2 years (Required)

Work Location: Remot