Billing Specialist (Manufacturing) at Plasma-Therm LLC

St. Petersburg, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

05 May, 26

Salary

0.0

Posted On

04 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Billing, Invoicing, ERP Systems, Attention To Detail, Customer Support, Dispute Resolution, Revenue Recognition, Excel, Cross-Functional Coordination, Problem-Solving, Audit Compliance, Manufacturing, Shipping, Logistics, Accounting, Finance

Industry

Semiconductors

Description

Description The Billing Specialist is responsible for the accurate and timely invoicing of customer orders in a manufacturing environment. This role ensures invoices align with sales orders, shipping documentation, pricing agreements, and contractual terms. The Billing Specialist plays a critical role in the order-to-cash process, supporting revenue accuracy, cash flow, and customer satisfaction while maintaining compliance with internal controls and audit requirements. Key Responsibilities Billing & Invoicing Prepare and issue customer invoices based on: Sales orders Shipping documents (BOLs, packing slips, proof of delivery) Customer contracts and pricing agreements Ensure invoices reflect: Correct pricing, discounts, and surcharges Freight terms (FOB shipping point/destination, prepaid vs. collect) Applicable taxes and fees Process partial shipments, backorders, and split invoices accurately Manage progress or milestone billing for custom products or capital equipment, as applicable Cross-Functional Coordination Partner with Sales to validate pricing, credits, and contract terms Work closely with Shipping and Logistics to resolve shipment discrepancies Coordinate with Production and Planning on shipment timing and order status Collaborate with Accounting and Accounts Receivable to ensure accurate revenue recognition and timely collections Dispute Resolution & Customer Support Investigate and resolve: Billing discrepancies Short pays and chargebacks Freight and pricing disputes Respond to customer billing inquiries professionally and promptly Maintain documentation to support dispute resolution and audit trails Month-End Close & Compliance Support month-end close by: Reconciling shipped-but-not-billed orders Identifying billing accruals and deferrals Maintain accurate and organized billing records in accordance with internal controls Ensure compliance with company policies, accounting standards, and audit requirements (SOX, where applicable) Systems & Reporting Enter and maintain billing transactions in the ERP system (e.g., NetSuite, SAP, Epicor, Oracle, Infor) Support EDI billing requirements for key customers Utilize Excel for reconciliations, pricing audits, and reporting Identify opportunities to improve billing accuracy, efficiency, and process controls Requirements Required Associate’s degree in Accounting, Finance, Business, or related field (or equivalent experience) 2+ years of billing experience in a manufacturing or distribution environment Experience with ERP systems and order-to-cash workflows Strong attention to detail and accuracy Ability to manage multiple priorities and recurring deadlines Preferred Experience with: "Letter of Credit" (LOC) strongly preferred EDI customers Contract-based or milestone billing Freight and logistics billing Strong Excel skills (lookups, reconciliations, pivots) Familiarity with revenue recognition principles Key Competencies Detail-oriented and process-driven Strong written and verbal communication Cross-functional collaboration Problem-solving and root-cause analysis Professional handling of sensitive financial information Why This Role Matters This position is critical to ensuring: Accurate revenue recognition Timely cash flow Customer trust and satisfaction Audit readiness and compliance

Responsibilities

The Billing Specialist is responsible for the accurate and timely invoicing of customer orders, ensuring alignment with sales orders and contractual terms. This role supports the order-to-cash process, focusing on revenue accuracy and customer satisfaction.