Billing Specialist at New Birth Midwifery

Chaska, Minnesota, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Oct, 26

Salary

0.0

Posted On

12 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Claims Processing, Revenue Cycle Management, Insurance Verification, Client Communication, Invoicing, Microsoft Excel, Google Sheets, HIPAA Compliance, Medical Coding, Financial Reporting, Problem Solving, Attention To Detail

Industry

Medical Practices

Description

Thank you for your interest in joining our growing and vibrant team at NBWC. We pride ourselves on transparency and honesty in everything we do and say and strive to make things as clear as possible for interested candidates. Reports To: Administrative Director Collaborates Closely With: Administrative Director, Billing Manager Employment Type: Part-Time / Non-Exempt Primary Location: Chaska on-site for one clinic day weekly, remaining hours completed remotely Schedule: 10 hours per week Effective Date: August 1, 2026 Position Summary The Billing Specialist is responsible for managing the client-facing aspects of the billing and reimbursement process for New Birth Midwifery. This position ensures that clients are provided with fee agreements and that client payments are received and recorded in a timely manner. This individual is hands-on with every step of the revenue cycle—from verifying insurance to posting payments—and collaborates closely with other staff to maintain accuracy, compliance, and client satisfaction. The role requires meticulous attention to detail, clear communication, and a compassionate understanding of the unique billing challenges in community-based, midwifery-led care. Core Responsibilities Claims Processing & Revenue Cycle Prepare and submit client invoices promptly and accurately. Verify patient insurance eligibility and benefits before services are rendered. Client Communication & Financial Clarity Serve as the primary point of contact for clients regarding insurance claims, statements, and balances. Provide clear, compassionate explanations of charges, coverage limits, and payment options. Work closely with the AD and Billing Manager to ensure consistent client messaging around financial matters. Manage payment plans, refunds, and financial hardship cases according to New Birth policies. Reporting & Coordination Track and report billing activity, reimbursements, and outstanding balances to the AD each month. Maintain accurate digital records of all claims, payments, and correspondence for audits and financial reporting. Support the AD in preparing revenue summaries and projections for budgeting and financial reviews. Compliance & Confidentiality Ensure all billing activities comply with HIPAA, payer regulations, and ethical standards. Protect client privacy and maintain strict confidentiality of all financial and health information. Qualifications Required Education & Experience High school diploma or equivalent required; associate’s or bachelor’s degree preferred. Minimum 3 years of experience in client billing, preferably in midwifery, women’s health, or small-practice settings. Strong understanding of invoicing, insurance reimbursement, coding, and birth center billing workflows. Proficiency with Microsoft Excel or Google Sheets. Desired Skills & Attributes Excellent attention to detail and numerical accuracy. Strong communication and problem-solving skills. Ability to work independently, prioritize, and follow through on complex tasks. Professional, compassionate demeanor when working with clients and staff. Alignment with New Birth’s values of transparency, accountability, and service. Compensation & Schedule Must be in office for a minimum of 6 hours a week. Flexible scheduling with hybrid or remote options as approved by the AD. Working Conditions Primarily computer-based work; includes regular client communication by phone or email. Regular weekday hours with flexibility for month-end or insurance deadlines. Occasional visits to birth center for client disputes, collaboration or training. How to Apply Upload a resume/CV and cover letter describing your billing experience and your approach to accuracy, empathy, and ethical financial practices. Include two professional references.

Responsibilities

The Billing Specialist manages client-facing billing and reimbursement processes, including preparing invoices and verifying insurance eligibility. They serve as the primary contact for clients regarding financial matters and maintain accurate digital records for audits.