ABOUT THE COMPANY

Our client is a leading manufacturer known for delivering high-quality products, exceptional customer service, and innovative solutions to meet evolving market needs. With a collaborative culture and strong commitment to excellence, they are seeking a Billing Specialist to join their finance team and help streamline billing processes to ensure accuracy, efficiency, and compliance.

POSITION OVERVIEW

The Billing Specialist will be responsible for preparing, issuing, and reconciling invoices for customers, ensuring all billing information is accurate, complete, and compliant with company policies. This role will require strong attention to detail, excellent organizational skills, and the ability to work in a fast-paced manufacturing environment with cross-functional teams.

KEY RESPONSIBILITIES

• Prepare and process accurate customer invoices based on purchase orders, contracts, and delivery confirmations.
• Review manufacturing job data to ensure all billable items are captured correctly.
• Maintain up-to-date billing records and ensure timely delivery of invoices to customers.
• Investigate and resolve billing discrepancies or disputes in a professional, timely manner.
• Collaborate with operations, sales, and logistics teams to ensure proper documentation for billing.
• Monitor accounts receivable and follow up with customers on overdue accounts when needed.
• Assist in month-end closing and reporting processes for the finance department.
• Ensure compliance with internal controls, industry regulations, and company policies.
• Support process improvements to enhance billing accuracy and efficiency.

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs