Billing Specialist at Westwood Professional Services, Inc.

Minnetonka, Minnesota, United States -

Full Time

Start Date

Immediate

Expiry Date

26 May, 26

Salary

0.0

Posted On

25 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Invoicing, Lien Waivers, Accounting Duties, Invoice Creation, Accounts Receivable, Client Records Update, Deltek Vision, Month End Reporting, Communication, Organization, Attention To Detail, Accuracy, Teamwork, Initiative, Integrity, Microsoft Excel

Industry

Engineering Services

Description

Description Westwood Professional Services, Inc. is seeking a is seeking a Billing Specialist to join our team. This role is responsible for invoicing, lien waivers, and other accounting duties as assigned. Billing responsibilities are for invoicing, lien waivers, and other accounting duties as assigned. Westwood has a highly experienced and dynamic team of individuals dedicated to providing high-level professional services to our clients Westwood has a highly experienced and dynamic team of individuals dedicated to providing high-level professional services to our clients. Requirements Assist with monthly invoice creation, and distribute invoices to project managers for updates and approvals. Complete, obtain signatures, and re-distribute lien waivers back to project managers and clients. Respond daily to emails and questions received in our accounts receivable inbox. Update client records in Deltek Vision to ensure we have the appropriate accounting contact along with invoicing instructions. Assist with monthly monitoring and follow up on outstanding A/R balances. Support project managers and clients with billing questions and issues. Help with month end reporting and statements. Other duties and responsibilities as assigned. Skills and Qualifications: Associate or Bachelor Degree in Accounting or Finance preferred, but not required. Ability to prioritize and multi-task in a fast paced environment; meeting deadlines is crucial. Strong written and verbal communication. Must have exceptional organizational skills with excellent attention to detail and accuracy. Effective team member who displays initiative and acts with integrity. Strong Microsoft Office applications knowledge, specifically Microsoft Excel. Required Experience: Associate or bachelor’s degree in accounting or Finance preferred, but not required. 1-3 years’ experience Join us in creating a better world. In 2024, Zweig Group ranked Westwood nationally at #13 and #40, respectively, on its Hot Firms and Best Firms to Work for lists. Zweig also awarded Westwood one national 1st place award for Marketing Excellence. Westwood was recently recognized as #83 in the ENR Top 500 Firms in 2024. The firm consistently ranks on the industry's top 25 lists and receives recognition for its involvement in award-winning projects nationwide. Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Responsibilities

This role is primarily responsible for managing the full invoicing cycle, including creation and distribution, and handling lien waivers requiring completion and signature. Additional duties involve responding to accounts receivable inquiries and updating client accounting records in Deltek Vision.