Billing Supervisor at Mintz Group LLC

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Jun, 26

Salary

95000.0

Posted On

06 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Billing Operations, NetSuite, Excel, Process Improvement, Revenue Recognition, Client Invoicing, Workflow Optimization, Accounting Knowledge, Communication, Team Leadership, Data Analysis, Reporting Automation, Cross-functional Collaboration, Compliance, WIP Monitoring, LEDES Billing

Industry

Security and Investigations

Description

Position Summary Mintz Group is seeking an experienced and detail-oriented Billing Supervisor to lead the firm’s end-to-end billing operations. This role is critical to revenue integrity, cash flow optimization, and client experience. This is an exciting time at Mintz Group, there is an opportunity to leverage the recently implemented NetSuite ERP and create significant process improvements. We are looking for a builder, someone who enjoys transformation and innovation. Now is a great time to join Mintz Group as we are growing. The Billing Manager will oversee billing accuracy, revenue capture, workflow optimization, and client invoicing processes across multiple practices and jurisdictions. The ideal candidate combines strong technical accounting knowledge, advanced NetSuite proficiency, exceptional Excel skills, and the ability to confidently communicate with partners and clients regarding billing matters. This position requires a hands-on leader who can operate both strategically and tactically in a fast-paced, professional services environment. Key Responsibilities * Oversee the full billing lifecycle from matter setup through invoice issuance and revenue recognition alignment * Ensure timely and accurate client invoicing in accordance with engagement terms * Monitor unbilled WIP, aged billing, and revenue leakage risks * Drive improvements in billing workflows to reduce cycle time and rework * Partner with practice leaders to ensure billing discipline and adherence to policies * Serve as subject matter expert for NetSuite billing functionality * Optimize billing workflows within NetSuite * Ensure proper configuration of customers, items, departments, and revenue mappings * Work cross-functionally with IT and Finance to enhance system automation and reporting * Identify and implement process improvements leveraging NetSuite capabilities Client & Partner Communication * Act as primary point of contact for billing-related client inquiries * Work directly with partners and practice heads to resolve billing discrepancies * Manage complex billing arrangements (multi-entity clients, cross-border matters, milestone billing) * Handle escalations with professionalism and clarity Controls & Compliance * Ensure billing complies with contractual terms, tax requirements, and internal approval thresholds * Maintain audit-ready documentation and controls around revenue and invoicing * Coordinate with AR and Accounting teams to ensure alignment between billing and cash collections Team Leadership * Supervise billing team members and ensure workload distribution and quality control * Establish performance metrics and continuous improvement standards * Foster accountability, responsiveness, and high service levels Qualifications * 5+ years of billing or revenue operations experience in a professional services environment * Strong hands-on expertise in NetSuite (required) * Advanced Excel skills (pivot tables, advanced formulas, data analysis, reporting automation) * Experience with multi-entity, multi-currency environments preferred * Experience working with senior partners and external clients * Excellent written and verbal communication skills * Highly organized with strong attention to detail * Bachelor’s degree in Accounting, Finance, or related field preferred Preferred Experience * Experience in investigative, consulting, legal, or professional services firms * Familiarity with LEDES billing formats * Experience in PE-backed or high-growth environments * Exposure to international billing structures Ready to Join Us? You will thrive in this role if you enjoy leading operational functions, improving financial systems, and supporting high performing teams with timely and accurate work. This role combines team leadership, financial precision, and process improvement to ensure best in class accounts payable operations. This is a hybrid role, and candidates must live in or near one of the metro areas. * Why You’ll Love Working with Us * Competitive Salary: $85,000 – $95,000, depending on experience * Discretionary Bonus * Flexible Time Off Policy * Comprehensive Health Benefits: Medical, dental, and vision coverage * Retirement Savings: 401(k) plan with employer match * Parental Leave * Hybrid Work Environment: Candidate must live in or near one of the listed metro areas or we can support remote work in IL, CO, OH, ME, CT, FL * Life Insurance: Company sponsored basic life and AD&D insurance * Additional Benefits: FSAs, Transit, and Parking options Our Commitments as an Employer Mintz Group is committed to providing equal employment opportunities to all individuals. We do not discriminate against any applicant or employee based on gender, transgender status, race, color, religion, marital status, pregnancy, national or ethnic origin, ancestry, citizenship, sexual orientation, age, veteran status, genetic information, mental or physical disability (unless such disability is a bona fide occupational qualification), gender identity or expression, or any other characteristic protected by federal, state, or local law. Our policy of equal employment opportunity applies to all aspects of the employment relationship, including recruitment, hiring, promotion, transfer, training opportunities, termination, wage and salary administration, and the application of benefit plans and company policies.

Responsibilities

The Billing Supervisor will oversee the firm’s end-to-end billing operations, including managing the full billing lifecycle from matter setup through invoice issuance and revenue recognition alignment. This role is responsible for ensuring timely and accurate client invoicing, monitoring unbilled WIP, and driving improvements in billing workflows using NetSuite expertise.