BlackOak Production Assistant at Kehoe Designs Inc

Chicago, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Apr, 26

Salary

26.0

Posted On

25 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Production, Communication, Organization, Problem Solving, Customer Service, Technical Knowledge, Teamwork, Safety Compliance, Time Management, Equipment Handling, Scheduling, Administrative Support, Inventory Management, Technical Elements, Initiative, Mentoring

Industry

Events Services

Description

Job Title: Producing Assistant Location: Chicago, IL – Onsite Full-Time POSITION OVERVIEW | THE BIG PICTURE THE PRODUCTION ASSISTANT WORKS WITH THE OPERATIONS TEAM SUCH AS THE LABOR SUPERVISOR, SHOP SUPERVISOR AND COORDINATORS TO ASSIST WITH SCHEDULING LABOR, PREPARATION OF AUDIO, VIDEO, LIGHTING, RIGGING AND STAGING EQUIPMENT FOR EVENTS AND ASSISTING WITH EXECUTION OF TECHNICAL COMPONENTS FOR EVENTS. THIS POSITION MAY ALSO ASSIST ONSITE AS A TECHNICIAN. THE PRODUCTION ASSISTANT USES INDEPENDENT JUDGMENT AT TIMES AND REPORTS TO AND RECEIVES DIRECTION FROM THE OPERATIONS MANAGER AND MAY RECEIVE DIRECTION FROM THE MANAGING DIRECTOR, THE PROJECT DEPARTMENT MANAGER, THE LABOR SUPERVISOR, OR THE SHOP SUPERVISOR. OUR MISSION VALUES | OUR COMMITMENTS Each employee works together to strive to create the best event design and tradeshow company by: * improving our communication, * showing that we care about each other and the company, * focusing on delivering quality, and * highlighting professionalism through personal excellence with shared passion, dedication, and commitment to client value. ESSENTIAL DUTIES | WHAT YOU’LL DO - THE FUN STUFF * Provides administrative support for the operations team. * Communicates professionally with all levels of individuals in the organization. * Follows the directions of the Client, Producer, or Lead onsite to the best of their ability. * Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes and work cooperatively and jointly to provide quality, seamless event production and design. * Labor Support * Assists Labor Supervisor in building schedule and reaching out to freelancers. * Assists Labor Supervisor with confirming details such as timings, vehicles and drivers with appropriate parties. * Sends crew emails to staff going onsite for events. * Coordination Support 1. Assists coordination team in translation of approved Technology designs into production. * Assists in creating and updating pullsheets utilizing computerized inventory software. * Assists with custom projects and samples by coordinating with other production departments. * Shop Support * Assist with checking in sub-rentals with Asset Coordinator. * Prep and de-preps equipment for on-site event usage. * Works on all aspects of event installation as necessary including décor as needed. Other Duties and Safety Requirements | There’s More! * Assists in maintaining departmental workspace to ensure work is organized, safe and free from obstacles and debris. * Complies with all department and company safety guidelines, procedures, and rules. * Mentors safe work practices to co-workers and team. * Completes all safety training as directed and within established timelines. * Interfaces professionally with all people, internal and external, in a kind and respectful manner. * Tracks and enters time and assigns hours and tasks to appropriate events and jobs in time and attendance system. * Completes all Human Resources and Payroll tasks and notifications through the Employee Self Service Online Portal on a weekly basis, as directed and within established timelines. * Assists in other departments as needed and directed. May perform other duties as required. Qualifications | What You Need to Bring * Associates or Bachelors’ Degree in theater design or related field preferred. * 1-3 years of experience in event production or a corporate office environment * Knowledge in Microsoft Office Suite. * Excellent communication and organizational skills. * Able to troubleshoot and problem solve in a quick, resourceful manner. * Takes initiative – welcomes the challenge to play many roles. * Must be able to handle all types of people in a productive and positive way. * Strong customer service orientation; able to maintain a professional demeanor with clients. * Presents themselves professionally and in keeping with the company image. * Understands the basics of technical elements including: Lighting, Audio, Video, and Staging. * Good knowledge and ability to use tools and equipment that may include: hammer, screwdriver, hand drill, tape measure, dollies, lifts, and 8 foot and 12 foot ladders. * Ability to work flexible schedules to include evenings and weekends. Physical and Work Environment Requirements | What it is like in the Office and Shop * Ability to stand, kneel, crouch, bend and reach during entire work shift. * Able to stand and/or walk 100% of the work shift. * Ability to work with hands and arms during entire shift. * Must be able to move and climb ladders without accommodation. * Ability to work in high lift. * Must be able to lift, carry, push and pull 30-40 lbs. throughout the shift. Occasionally may move up to and over 100 lbs. with assistance. * Ability to handle fragile items safely. * Required to move throughout venue throughout the work shift. * Must have 20/20 vision with correction. * Must be able to tolerate cold, heat and humid conditions. * Ability to tolerate moderate to loud noise. Pay & Benefits | What You’ll Receive * Hourly wage: $21.00-$26.00 based on experience. * Overtime pay will be provided for hours worked beyond 40 in a workweek at 1.5x the regular rate of pay, in compliance with Illinois labor laws. * Health Insurance: Medical, dental, and vision insurance options available. * Retirement Plan: 401(k) plan with company matching. * Paid Time Off (PTO): Holidays, PTO * Training & Development: Opportunities for skill development and career advancement. Other Benefits * Flexible scheduling, including evening and weekend availability. * Travel opportunities for local and out-of-state events. * Safe and supportive work environment. Equal Opportunity Employer Statement: Kehoe Designs is an Equal Opportunity Employer and is committed to fostering a diverse and inclusive work environment. We encourage applicants from all backgrounds to apply.

Responsibilities

The Production Assistant works with the operations team to assist with scheduling labor and preparing equipment for events. They also provide administrative support and may assist onsite as a technician.