BLAINE BROTHERS - INVOICE SPECIALIST at Blaine Bros Maintenance Inc

Blaine, Minnesota, United States -

Full Time

Start Date

Immediate

Expiry Date

15 May, 26

Salary

25.0

Posted On

14 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Entry, Attention To Detail, Computer Navigation, Problem Solving, Customer Service, Communication, Alpha-Numeric Data Entry, Typing, Reading Comprehension, Active Listening, Critical Thinking, Time Management, Oral Comprehension, Written Comprehension, Oral Expression, Written Expression

Industry

Truck Transportation

Description

Description *************** $5000 SIGN ON BONUS*************** If you are looking for a great place to continue your career, grow, and advance- let's talk!! We are a Minnesota based family-owned business with our main location in Blaine. As we continue to grow and expand, we are hiring Experienced Diesel Technicians for our Truck Shop. We are looking for someone who is detail oriented, has mechanical aptitude, and a strong work ethic. Awarded Star Tribune’s Top Workplaces 6 years in a row. We like to work hard, play hard, and take pride in everything we do! SCHEDULES: Monday- Friday 8am-4pm Essential Job Functions: Primary Responsibilities – Approximately 80% - 100% of time spent on: • Enters alpha-numeric data from RO into computer efficiently and accurately. This includes; recording information from vehicle; understanding and deciphering mechanic’s documentation of service / repairs; making necessary corrections to content and grammar, if needed; and determining that the necessary parts are listed and costed properly. Follow-up for clarification, as needed. • Compares entered data to source documents, deleting incorrectly entered data and reenters correct data • May clarify and verify accuracy of data to be entered • Create, lock and email invoices. • Use office machines to fax, scan and copy documents • Follow up on customer inquiries around invoice or account information • Enter, verify, submit invoice into customer portals as needed • Performs other duties as needed and/or assigned Secondary Res possibilities– 20% or less of time spent on an as needed basis may: • Provide back-up to other Truck Shop personnel • Estimate Trailer Shop jobs for customers • Answer phones and follow up on customer inquiries / needs; directing call to appropriate person when needed • Occasionally provide guidance to mechanics, if needed • Handle in-person customer inquiries providing excellent customer service Requirements Qualifications: • Great organization and follow through skills • Excellent attention to detail • Ability to navigate multiple computer systems, applications, and utilize search tools to find information • Ability to follow specific guidelines • Strong alpha-numeric data entry skills; ability to type 60 – 80 words per minute • Solid problem-solving skills and ability to make well informed decisions • Ability to work effectively under direct supervision and follow specific guidelines • Strong Customer Service • Excellent communication skills both verbally and in writing including strong interpersonal communication skills • Understanding of engines and repairs needed Skills: • Reading Comprehension - Understanding written sentences and paragraphs in work related documents. • Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. • Speaking - Talking to others to convey information effectively. • Writing - Communicating effectively in writing as appropriate for the needs of the audience. • Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. • Time Management - Managing one's own time and the time of others. Attributes: • Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences. • Written Comprehension - The ability to read and understand information and ideas presented in writing. • Oral Expression - The ability to communicate information and ideas in speaking so others will understand. • Written Expression - The ability to communicate information and ideas in writing so others will understand. • Near Vision - The ability to see details at close range (within a few feet of the observer). • Speech Clarity - The ability to speak clearly so others can understand you. About Blaine Brothers Blaine Brothers is a third-generation family-owned business established in 1979. The company includes four separate business entities, Blaine Brothers, North American Trailer, TruckAline, and Hydraulic Specialty that together offer nearly every product and service requested in the commercial transportation industry. The family of companies employs more than 400 people in 10 locations across the Midwest. Our team of professionals offer our clients solutions to the variety of challenges they face. With services offered 24/7 and the facility being open 24/5, superior customer service is provided around the clock. We have multiple bays for truck and trailer service along with a complete offering of parts. Our Service Technicians have an extensive amount of experience. At Blaine Brothers our clients are treated with honesty and respect. Our Vision: To be respected because of our strong family values that we put into every job we do. Our Mission: Through our values we will strive to offer every one of our partners a helping hand in realizing their full potential by delivering value in parts, service, and sales in the industries we serve. Please apply online at our website - Blainebrothers.com or through Indeed. Military Friendly- Veterans are encouraged to apply. Blaine Brothers, Inc. is an EEO/AA/Minorities/Women/Vet/Disability Employer.

Responsibilities

The primary responsibility involves efficiently and accurately entering alpha-numeric data from repair orders into the computer system, including verifying repair details and ensuring proper parts costing. Secondary duties may include providing backup support to other shop personnel, estimating jobs, and handling customer phone and in-person inquiries.