Board and Executive Administrator at BRATTLEBORO FOOD COOP

Brattleboro, Vermont, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Jul, 26

Salary

44000.0

Posted On

04 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Meeting coordination, Minute taking, Policy manual maintenance, Data compilation, Sustainability reporting, License management, Budget development, Expense tracking, Communication, Time management, Planning, G-Suite, Microsoft Office, Confidentiality management

Industry

Food and Beverage Services

Description

Description The Brattleboro Food Co-op (BFC) is seeking a Board and Executive Administrator to facilitate coordination and information sharing between our Board of Directors and General Manager. The BFC is a community-owned, Union workplace dedicated to cooperative values, an inclusive marketplace, and sustainable environmental practices. This versatile 30-hour-per-week role offers a unique opportunity to engage directly with our local community and requires attendance at Board meetings held on the first Monday evening of each month. We offer a supportive work culture and a generous benefits package, including medical, dental, life, STD, LTD insurances, PTO, employee discount, and a free Co-op membership. Requirements Key Responsibilities Board Support: Coordinate meeting materials (agendas, minutes, monitoring surveys), arrange logistics for retreats and meetings, and record minutes for all Board and shareholder meetings. Documentation & Compliance: Maintain the Board Policy Manual, Co-op bylaws, and critical management succession documents. Reporting & Data: Assist the General Manager in compiling data for Board reports, with a specific focus on sustainability indicators like energy consumption and waste generation. Licensing: Coordinate the application and renewal of all necessary store licenses (e.g., USDA PACA/SNAP, VT Department of Health, and Liquor Control). Financial Oversight: Develop the draft Board budget and track expenses in coordination with the Finance department. Communication: Act as a lead point of contact for NCG’s Impact Metrics data collection and facilitate shareholder access to public Board records. Qualifications Experience: Previous experience in a co-op or the natural/organic grocery industry is preferred. Administrative Skills: Exceptional organization, time management, and planning skills at an executive level. Communication: Excellent verbal, written, and interpersonal communication skills. Technical Proficiency: Highly efficient in G-Suite and Microsoft Office (word processing and spreadsheets). Core Competencies: Demonstrated ability to manage complex and confidential information and work effectively with minimal direction. Physical Requirements: Must be able to lift at least 25 pounds.

Responsibilities

The administrator facilitates coordination between the Board of Directors and the General Manager by managing meeting logistics, documentation, and compliance. They also assist with financial oversight, data reporting for sustainability metrics, and the management of store licenses.