Board Coordinator & Practice Assistant

at  Link Group

ABOUT COMPANY MATTERS (PART OF MUFG PENSION & MARKET SERVICES)

Founded in 2006, Company Matters is Australia’s largest team of governance professionals, offering unparalleled expertise in corporate governance, legal, and company secretarial services. With over 300 years of combined experience across our 20 practitioners, we deliver trusted advice and practical support to a diverse range of clients.
We’re now looking for a highly motivated and detail-oriented Board Coordinator and Practice Assistant to join our Sydney team. If you have experience working with Boards, senior executives, or in company secretarial roles, this is your opportunity to grow in a dynamic and supportive environment.

ABOUT YOU

We’re seeking a professional with experience working with Boards and senior executives, ideally in large organisations such as major banks or insurance companies. Your background should include:

• Proven experience in a company secretarial, legal, or finance role.
• Confidence and experience partnering with Boards, senior executives, and clients.
• Familiarity with board paper portals e.g., Diligent Boardbooks.
• Strong organisational and prioritisation skills, with a keen eye for detail.
• An interest in corporate governance and a commitment to professional growth.

WHAT WE OFFER

You’ll join a team that values collaboration, excellence, and professional development. This is a great role for an aspiring governance practitioner seeking exposure to diverse clients, complex projects, and opportunities to build your career.
We’re proud to have created a culture and work environment that is supportive, values diversity, inclusion, flexibility, and blended working. We pride ourselves on being open and transparent and we genuinely value the health and wellbeing of our people.

Joining MUFG Pension & Market Services means you’ll join an employer who fosters pathways for continuous learning and skill development, providing you with the tools you need to focus on career growth and personal development. We provide a range of benefits including:

• Salary sacrificing via Superannuation
• Paid parental leave scheme
• Employee discounts: health insurance
• Hybrid working model
• Volunteer leave
• Wellbeing leave

MUFG Pension & Market Services is a global, digitally enabled business connecting millions of people with their assets – safely, securely and responsibly.
Through our two businesses MUFG Retirement Solutions and MUFG Corporate Markets, we partner with a diversified portfolio of global clients to provide robust, efficient and scalable services, purpose-built solutions and modern technology platforms that deliver world class outcomes and experiences.
A member of MUFG, a global financial group, we help manage regulatory complexity, improve data management and connect people with their assets, through exceptional user experience that leverages the expertise of our people combined with scalable technology, digital connectivity and data insights.
Our MUFG Corporate Markets division provides clients with a comprehensive corporate market offering that connects issuers to their stakeholders. Our uniquely integrated range of corporate markets capabilities includes shareholder management and analytics, stakeholder engagement, share and unit registry, and employee share plans. We also offer company secretarial support, as well as various specialist offerings such as insolvency solutions. We operate in twelve countries throughout Australasia, Asia, Africa, the Middle East, United Kingdom and Europe.
Our teams combine a wealth of industry experience with a rigorous focus on client management to deliver a premium service underpinned by market leading digital technology provided by our Technology division.
MUFG Pension & Market Services is building a dynamic, client focused, caring and inclusive culture that is built on the foundations of an entrepreneurial spirit, effective risk management, empathy and trust, and underpinned by its core values.
We are an inclusive employer whose people work collaboratively. We encourage, support and value the various talents and perspectives of our people and promote a flexible and blended work environment where our people can thrive and their wellbeing is supported. We know that diversity drives better client outcomes, continuous improvement, and growth. Be part of the MUFG Pension & Market Services journey and together we will achieve our full potential.
We treat all individuals fairly and equitably and do not discriminate on the basis of diverse characteristics including, but not limited to gender, gender identity, sexual orientation, age, ethnicity, cultural background, physical abilities/disabilities, religious or political belief, marital or family status or carers responsibilities.
Candidates must have the relevant work rights to be considered for an opportunity at MUFG Pension & Market Services. Successful applicants will be required to complete background screening prior to commencement of employment

This role provides vital support to our busy governance advisory and company secretarial practice. You’ll collaborate with our experienced team to deliver operational and board coordination support while contributing to regulatory compliance and governance excellence.
Your day-to-day tasks will include:

Board Coordination :

• Preparing, compiling, and coordinating board papers.
• Drafting minutes and regulatory documents.
• Researching and staying up-to-date with new regulations.

Company Secretarial Administration :

• Maintaining statutory registers and databases.
• Supporting clients with regulatory filings (ASIC, ASX, ATO).
• Assisting in preparing client charters, notices, and constitutions.

Collaboration :

• Working closely with clients, team members, and regulators.
• Supporting junior team members and fostering a positive team culture.