Board Liaison & Executive Support Manager at Student Senate for California Community Colleges

Sacramento, California, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Mar, 26

Salary

0.0

Posted On

11 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Board Governance, Project Management, Communication Skills, Organizational Skills, Attention to Detail, Discretion, Emotional Intelligence, Microsoft Office, Google Workspace, Zoom, Governance Compliance, Meeting Coordination, Executive Support, Onboarding, Strategic Planning, Student Leadership Development

Industry

Higher Education

Description

The Board Liaison & Executive Support Manager provides high-level governance, administrative, and strategic support to the Executive Director and SSCCC Board of Directors. This position serves as the primary point of coordination between the Executive Director, Board leadership, and staff, ensuring effective board operations, compliance with governance requirements, and timely execution of board priorities. Unlike a traditional executive assistant role, this position centers on board governance, coordination, tracking, and follow-through, while also supporting executive priorities, institutional communications, and key organizational projects. Key ResponsibilitiesBoard Governance & Board of Directors Support Serve as the primary liaison between the Executive Director and the SSCCC Board of Directors Coordinate all Board of Directors and committee meetings, including: Scheduling and logistics (virtual and in-person) Agenda development and assembly of board packets Drafting, recording, and maintaining official meeting minutes Track board actions, assignments, resolutions, and follow-up items to ensure timely completion and reporting Maintain official board records, including: Roster and officer records Policies, bylaws, and governance documents Board verification and delegate confirmation processes Support board member onboarding, orientation, and ongoing engagement Provide logistical and communications support for board retreats, trainings, and strategic planning sessions Executive Director Support & Strategic Coordination Support the Executive Director in managing priorities related to the Board, external partners, and high-level initiatives Draft, edit, and format executive-level correspondence, reports, and presentations Coordinate Executive Director scheduling related to board business, governance deadlines, and strategic deliverables Serve as a central point of communication between the Executive Director, Board, and staff on governance-related matters Maintain confidentiality while handling sensitive executive, personnel, and governance information Operations, Reporting & Project Management Prepare quarterly reports, board updates, and summary materials Manage board communications, mass updates, and website postings related to governance Track organizational deadlines tied to board action, fiscal reporting, and compliance requirements Assist with the preparation of invoices, contracts, and fiscal documents tied to board or executive functions Coordinate board and staff travel related to meetings, conferences, and advocacy event Support special projects as assigned that advance SSCCC’s strategic goals and governance effectiveness Adaptability Thrive in a dynamic, fast-paced environment Demonstrate flexibility and adjust strategies as circumstances change Education & Experience Bachelor’s degree required; degree in public administration, nonprofit management, communications, or related field preferred Minimum 3–5 years of experience supporting executive leadership, boards, or governance bodies—preferably in education or nonprofit organizations Demonstrated experience coordinating high-level meetings, managing complex schedules, and tracking multi-stakeholder deliverables Required Skills & Competencies Strong understanding of or ability to quickly learn board governance and shared governance structures Exceptional organizational and project-management skills with high attention to detail Strong written and verbal communication skills, including board-level documentation and correspondence High level of discretion, professionalism, and emotional intelligence Ability to prioritize competing deadlines in a fast-paced, student-driven organization Proficiency in Microsoft Office, Google Workspace, Zoom, and board or project-management platforms Demonstrated ability to work effectively with students, board officers, staff, and external partners Commitment to equity, student leadership development, and statewide advocacy Work Environment & Expectations Hybrid position based in Sacramento; in-office presence required for board meetings and key organizational functions Monthly travel required for Board of Directors meetings, conferences, and retreats Evening or weekend hours required to support board meetings and statewide events 100% employer-paid medical, dental, and vision insurance for the employee Retirement plan with 100% employer match after one year Paid holidays and vacation Competitive salary based on experience SSCCC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Responsibilities

The Board Liaison & Executive Support Manager coordinates board operations and provides strategic support to the Executive Director and Board of Directors. This includes managing meetings, tracking board actions, and maintaining official records.