Board of Elections Public Records Coordinator at County of Wake, NC

Raleigh, North Carolina, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Feb, 26

Salary

83123.0

Posted On

24 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Elections Administration, Supervisory Experience, Public Communication, Social Media Management, Record Keeping, Compliance, Budget Development, Problem Solving, Verbal Communication, Written Communication, Microsoft Word, Microsoft Excel

Industry

Government Administration

Description

What You'll Be Doing Do you want to be part of democracy in action? If you answered 'YES' the Wake County Board of Elections wants you on our team! If you enjoy meaningful work in a fast-paced, rewarding environment, this could be the perfect fit. The Public Records Coordinator plays a key role in managing essential administrative communications and ensures voters receive accurate, timely and trusted election information. Your work will directly support transparent, and well-run elections for the people of Wake County. Join a team that values your contributions and is committed to excellence in public service! What will you do as a Board of Elections Public Records Coordinator? Communications & Public Information: Develop planning for election-related communications, including Early Voting, Election Day, Board Meetings, and media events Compose election notices, news releases and public informational materials Collaborate with Wake County Communications and Legal Teams to ensure consistent messaging Manage up to 800 annual social media posts Lead cross-divisional efforts to create informative social media content, website updates and unified communication processes Oversee departmental website pages in alignment with county standards Public Records & Compliance: Serve as the department’s Records Champion, ensuring proper retention, organization and accessibility of departmental records Oversee the Next Request public records system, manage redaction of requested documents and ensure compliance with North Carolina General Statute, retention schedules and State Board of Elections directives Board Support & Administrative Operations: Assist with Board Meeting management, including preparing and posting public minutes Support business operations such as budget development and purchasing Handle inquiries generated through email ticketing by crafting responses and assigning staff follow-up Define and drive administrative operations related to public communication Supervision: May supervise two permanent employees and up to three seasonal temporary workers NOTE: Ensure that you list your elections and supervisory employment experience. Applicants not listing their elections and supervisory employment experience will not move forward to the hiring manager. About Our Team The Wake County Board of Elections is responsible for conducting all elections held in Wake County. The Board locally administers State election laws. Principal functions include establishing election precincts and voting sites; appointing and training Precinct Officials; preparing and distributing ballots and voting equipment; canvassing and certifying the ballots cast in elections and investigating any voting irregularities. It maintains voter registration and participation records and provides public information on voters and elections. This position is in-person and will work at the Board of Elections Operations Center. The Basics (Required Education and Experience) Bachelor's degree Three years of elections administration, including at least one year of supervisory experience Valid Driver's License and "safe" driving record Equivalent education and experience are accepted Please include ALL prior work experience on your application and resume. Beyond the Basics (Preferred Education and Experience) Experience working in a County elections office Notary Public Clear financial and criminal records check How Will We Know You're 'The One'? Ability to solve a high level of problems Ability to convey verbal and written information to groups and individuals Ability to ensure policies and procedures Ability to adapt to major changes in a work environment Ability to accurately complete and accomplish tasks Ability to be proactive and achieve goals beyond what is required Knowledge of Microsoft Word and Excel About This Position Location: Board of Elections Ops Ctr Raleigh, NC 27610 Employment Type: Regular Work Schedule: Mon - Fri 8:30am - 5:15pm Hiring Range: 61,569.00 - 83,123.00 Market Range: 61,569.00 - 104,676.00 Please include ALL prior work experience on your application and resume. Posting Closing Date: 7:00 pm on 11/30/2025 What Makes Wake Great Equal Opportunity Statement Background Check Statement Emergency Service Worker Statement What Makes Wake Great Home to the State Capital, Wake County is one of the fastest growing areas in the nation and the most populous county in the state, with more than 1.1 million residents. The County has received national and international rankings and accolades from publications such as Money, Fortune, and Time magazines as being one of the best places to live, work and play. The central location of the County allows for a short drive to the spectacular mountains or coast. Wake County Government is governed by a seven-member Board of Commissioners, who are elected at-large to serve two-year terms. Wake County Government has a general operating budget of $1.874 billion, employs over 4400 employees, experiences minimal turnover, and is an award-winning leader in wellness and technology initiatives; such as offering employees and covered spouses free access to the Employee Health Center. Wake County Government offers a wide range of training and development opportunities, a stable career in public service with a balance of work and family life, flexible work schedules and a competitive salary and benefits package. Equal Opportunity Statement Wake County provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Background Check Statement Position may require a background check that may include: criminal, credit, motor vehicle, education, and sexual offender registry or others based on job requirements. Unless required by state law, a record of conviction will not automatically exclude you from consideration for employment. Wake County Government is an Equal Opportunity Employer. Emergency Service Worker Statement In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.

Responsibilities

The Public Records Coordinator manages election-related communications and ensures voters receive accurate election information. This role also oversees public records compliance and assists with board meeting management and administrative operations.