BOARD SECRETARIAT ASSISTANT FOR GLOBAL LEGAL, COMPLIANCE & SUSTAINABILITY

Are you ready to play a key role in Lundbeck’s Board Secretariat and support our ambition of ensuring smooth, effective and high-quality decision making in Lundbeck’s Board of Directors? Are you organized, service-minded and detail-oriented, and do you have an interest in corporate governance processes? Then this is your opportunity to join our team and support Lundbeck’s purpose of advancing brain health and transforming lives.

WHAT YOU BRING TO THE TEAM

The ideal candidate will have the following experience:

• Previous experience in an administrative role, could be legal secretary, paralegal, executive assistant, project management or similar.
• Experience working in a similar role, understanding of governance or securities law practices and Board related procedures and/or experience in working in an international setting is a plus.

As the Board Secretariat Assistant you will play a crucial role in building the Board Secretariat’s brand across the organization and you will interact with multiple stakeholders at all levels. We are therefore looking for someone who is:

• Professional, consistent, and service-minded.
• Proactive and organized.
• Detail-oriented with an interest in continuous improvement.
• Skilled in establishing good work relations and interacting with multiple different stakeholders at all levels.
• A clear and effective communicator.
• Proficient in IT skills, with solid experience in Word, Excel, and good Power Points skills.
• Experience with our Board Portal, Directors Desk, is a plus, but not required.
• We are a multinational company, and our Group language is English. Therefore, we expect that you speak and write English fluently.

Your work-life balance and your mental health are important to us! It is therefore important for us to highlight that the role does require some flexibility, often across different time zones. You may also experience increased workload during peak periods.

APPLY NOW

Can you see yourself in this role? We want to hear from you. Does this sound like your dream job, but you’re not sure if you meet all the requirements? We still want to hear from you!
Upload your CV and include a few lines about your motivation for applying. We ask you not to include a photo or personal information that does not relate to your professional experience.
If you have questions, please contact Jakob Østergaard Mikkelsen, JAQM@Lundbeck.com.
Applications must be received by 16th May 2025. We will be reviewing applications and starting interviews on an ongoing basis so don’t hesitate to apply.
Learn more about us at www.lundbeck.com, LinkedIn or Instagram (@h_lundbeck).

EveryBrainInTheGame

This job ad is intended for individuals seeking a career opportunity with Lundbeck. We engage with recruitment and search firms where needed on the basis of a written agreement, and we do not accept unsolicited requests of any kind. If you work as a recruitment consultant, you are kindly instructed to refrain from contacting Lundbeck or the hiring manager directly with suggested candidates. If you violate this policy, you do so at your own risk and for your own account, and Lundbeck will not assume any liability nor pay any associated fees resulting from such violation.

YOUR NEW ROLE

This is a newly established role, where you will work closely with the Head of Board Secretariat. Your overall responsibility will be to provide administrative support in different workstreams to ensure that planning, preparation and execution of Board meetings run efficiently and to ensure that securities law and governance practices are followed and further developed. In addition, you will provide daily support to the Head of Board Secretariat with a wide variety of tasks. Your areas of responsibility will, amongst other, include support with:

• Planning, preparing, and coordinating Board meetings.
• Ensuring timely and high-quality material, including gathering material from other parts of the business and performing first review and proof-reading.
• Controlling and managing Lundbeck’s Board Portal, Directors Desk, including uploading and converting materials and maintaining access rights.
• Support with forming and maintaining the Annual Wheel, preparing first drafts of communication, reports, and Power Point presentations.
• Performing first review of governance related disclosures and assisting in executing Board and corporate governance processes.
• Support with organizing the Annual General Meeting in Lundbeck.
• Support on securities law related matters, such as updating confidentiality and insider lists and preparing training material for the organization.
• Support on other day-to-day administrative tasks and ongoing Board Secretariat activities.
• Supporting the Head of Board Secretariat with administrative tasks, project management, budgets, optimizing processes, strategy implementation and other related tasks.

Lundbeck is a company in transformation, which brings opportunities to learn and develop.
In your new role, you will gain valuable experiences through building relations with multiple stakeholders in a global organization, and by getting rare insights into the execution of Lundbeck’s new Focused Innovator Strategy and decision-making processes at the highest levels.

As the Board Secretariat Assistant you will play a crucial role in building the Board Secretariat’s brand across the organization and you will interact with multiple stakeholders at all levels. We are therefore looking for someone who is:

• Professional, consistent, and service-minded.
• Proactive and organized.
• Detail-oriented with an interest in continuous improvement.
• Skilled in establishing good work relations and interacting with multiple different stakeholders at all levels.
• A clear and effective communicator.
• Proficient in IT skills, with solid experience in Word, Excel, and good Power Points skills.
• Experience with our Board Portal, Directors Desk, is a plus, but not required.
• We are a multinational company, and our Group language is English. Therefore, we expect that you speak and write English fluently