Boarding Life Coordinator at Branksome Hall

, , -

Full Time

Start Date

Immediate

Expiry Date

16 Mar, 26

Salary

80191.0

Posted On

16 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Event Coordination, Travel Arrangements, Interpersonal Skills, Crisis Management, Relationship Building, Confidentiality, Communication, Administrative Support, Database Management, Student Support, Team Collaboration, Cultural Awareness, Budget Management, Logistics Coordination, Social-Emotional Learning

Industry

Description

Employment Terms: Full-Time, 5-Month Contract Start Date: January/February 2026 Join a dynamic and vibrant community where you're not just working, but are inspired to grow, create, and make a difference every step of the way! At Branksome Hall, a leading IB World School for girls in Toronto, you'll be surrounded by more than 900 bright students and 230 passionate colleagues, all in an atmosphere that thrives on innovation, collaboration and creativity. Our core values — Sense of Community, Inclusiveness, Creativity, and Making a Difference — will ignite your passion and inspire you to reach new professional heights. Get ready to embark on a truly rewarding career where your impact will help shape a better, brighter future! The Opportunity: We are seeking a Boarding Administrative Coordinator to provide support and coordination to the operations of our boarding program. This includes support with emailing, calendars, budgets, and databases. The Coordinator will support international students and their families with any documentation, and support communications and follow up as needed. With a proven ability to build caring relationships with students, the successful candidate reports to the Director, Boarding and supports the daily operations of a vibrant boarding program that aligns with the School’s overall strategic priorities, which include social emotional learning and diversity, equity and inclusion. As part of the Boarding team, this role will be part of an on-call rotation every three weeks to support our Boarding Advisors on duty. Support may involve being on campus, or escorting students off campus for any reason within our policies and practices. Key Accountabilities include, but are not limited to: * Coordinate operational tasks with various departments across Branksome Hall * Maintain filing systems to ensure files are up to date and accurate in the Boarding Shared Google Drive * Follow up with student attendance, and coordinate materials, snacks and supplies across the boarding spaces * Collaborate with the Boarding leadership team and escalate concerns or patterns as they occur * Perform walk throughs in the houses, check-in with students, and engage in social-emotional learning prompts * Answer calls and emails from students and their families, and direct to other members of Boarding appropriately * Prepare communications as required, and maintain confidentiality of students and information * Book transportation for student travel to and from the airport and arrange Advisor accompaniments as requested by families * Coordinate the Boarding cell phones by recharging weekly and inspect for damage * Take students to off campus appointments during the day as needed, e.g. Well Health Clinic, Dentist, etc. * Review monthly lunch reports, student charges, oversee petty cash, and reconcile Visa chargers * Manage and update the online Student Information System (SIS) for boarding students and families * Maintain and update Boarding email and calendar with school-wide events, student birthdays, etc. * Oversee the maintenance and updating of student demographic records and medical records on the student life management database system (REACH) * Maintain a spreadsheet of passport and travel documentation, country of origin and expiry information * Maintain information spreadsheets as needed and coordinate logistics for students to any events or programs * Manage relationships with important vendors and community partners, such as Rexall, Well Health Clinic, Reach Student Life Management, and various off-campus activity vendors * Rotation of weekend on-call coverage to respond to after-hour permission requests, collaborator to Boarding Advisors, and escalating crises and emergencies to the Director as needed Candidate Profile: * Post-secondary training in a related field * 3-5 year’s experience working with students and/or adolescents, experience in an educational setting is an asset * Strong sense of judgement and ability to respond appropriately in crisis situations * Excellent interpersonal skills, including ability to connect with various aged groups and with those from varied cultural backgrounds * Relationship focused and collaborative with demonstrated service orientation in a team environment * Strong knowledge of calendar management, event coordination, travel arrangements, and reports * Proficient in Microsoft Word, Excel, PowerPoint, Outlook, Google Drive is an asset * Understanding of and experience with Citizenship and Immigration Canada processes an asset Why Join Branksome Hall: Joining Branksome Hall will change your life. Along with highly collaborative, mission-driven colleagues and a stimulating environment, Branksome Hall offers the opportunity to: * Earn a competitive salary and generous vacation, taxable lunch benefit, health & dental benefits and pension plans, including contributions to the Ontario Teachers’ Pension Plan (OTPP) for eligible employees; * Join a strong community with a commitment to students and to the growth and development of employees through ongoing professional development and mentorship; * Engage with a network of internationally renowned industry experts, leaders and entrepreneurs; * Access state-of-the-art facilities and resources to support wellness, such as the Athletics and Wellness Centre. Target Hiring Range: $64,153.44 - $80,191.80 How to Apply: Bring your vision, passion and creativity to Branksome Hall. Tell us about yourself and how you will make a difference in the lives of girls by submitting your application to our careers page. [https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=9c7705b2-9f7b-4fda-93c2-caa9ba8fb106&ccId=19000101_000001&type=MP⟨=en_CA]Please name any document you are uploading during the application process with your First and Last Name and type of document (eg: resume, cover letter). Applications will be reviewed on an ongoing basis beginning January 5th, 2026 and the posting will remain active until the position is filled. Please be advised that a closed AI system may be employed in our recruitment process to enhance efficiency and the review of all candidates. While this technology helps us assess qualifications, our team actively reviews outcomes to identify and address any potential assumptions or biases throughout the process. Applications (resume and cover letter) can also be sent to: Branksome Hall – Human Resources 10 Elm Avenue Toronto, Ontario M4W 1N4 Branksome Hall is an equal opportunity employer and welcomes applications from all candidates who meet the minimum requirements for the position. Branksome Hall is strongly committed to diversity, equity and inclusion within its community and welcomes applications from racialized persons/persons of colour, Indigenous/Aboriginal People of North America, persons with (dis)abilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas, and champion diversity in its broadest sense. Accommodations are available upon request for candidates engaging in all parts of the recruitment and selection process at Branksome Hall. We thank all applicants in advance; however, only those selected for an interview will be contacted. This job posting is for an existing vacancy. To learn more about Branksome Hall, visit our website at: branksome.on.ca [https://www.branksome.on.ca/].

Responsibilities

The Boarding Life Coordinator will support the operations of the boarding program, including administrative tasks, student support, and communication with families. They will also engage with students and assist with logistics for off-campus appointments and travel.