Book Keeper at Guardian Roofs

Orange, California, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Aug, 26

Salary

50000.0

Posted On

10 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

QuickBooks Online, QuickBooks Desktop, AccuLynx, Accounts Payable, Accounts Receivable, Bank Reconciliation, Job Costing, Payroll Processing, Financial Reporting, Cash Flow Forecasting, Profitability Analysis, Compliance Management, California Labor Laws, Mechanics' Lien Laws, Sales Tax Filing, Subcontractor Management

Industry

Construction

Description

Benefits: Competitive salary Health insurance Training & development Scope of Work: Guardian Roofing Bookkeeper 1. Financial Management & Integration Software Syncing: Manage the daily data flow between AccuLynx and QuickBooks to ensure job costs, invoices, and payments are mirrored accurately. Accounts Payable (AP): Process vendor invoices and ensure they are assigned to the correct job folders. Accounts Receivable (AR): Monitor "Job Progress" status in AccuLynx; generate and send progress billings, final invoices, and statements to homeowners or insurance adjusters. Bank Reconciliation: Perform weekly reconciliations of all bank and credit card accounts within QuickBooks. 2. Construction-Specific Accounting Job Costing: Maintain granular tracking of "Estimated vs. Actual" costs. Alert management if a project’s labor or material spend exceeds the AccuLynx estimate. 3. Compliance & Payroll Subcontractor Management: Verify that all "1099" crews have active General Liability and Workers' Comp insurance certificates on file before processing payments. Payroll Processing: Manage weekly payroll for in-house crews, including tracking California-specific overtime and prevailing wage requirements if applicable. Regulatory Filings: Prepare and file Southern California local sales taxes and assist with annual Workers' Comp audits. 4. Reporting & Communication Cash Flow Forecasting: Provide weekly reports on "Cash on Hand" vs. "Upcoming Trade Payables." Profitability Analysis: Generate monthly P&L statements per project type (e.g., Residential Reroof vs. Commercial Repair). Required Qualifications | Feature | Requirement | Software | Expert-level QuickBooks Online/Desktop & AccuLynx experience. | Industry | Minimum 2+ years in Construction/Trades (Roofing preferred). | Knowledge | Strong understanding of California labor laws and mechanics' lien laws. | Traits | High attention to detail; ability to "detective" discrepancies between CRM and Accounting software.

Responsibilities

Manage daily financial data synchronization between AccuLynx and QuickBooks, overseeing accounts payable, receivable, and bank reconciliations. Handle construction-specific accounting including job costing, payroll for in-house crews, and regulatory compliance for Southern California.