QUALIFICATIONS

• Bookkeeping experience required (Simply Accounting, QuickBooks, Xero, or similar software)
• Strong administrative and organizational skills
• Prior experience in real estate, property management, or construction coordination is ideal
• Excellent written and verbal communication skills with a professional email style
• High attention to detail with proven ability to manage financial and legal documentation
• Proficiency with Microsoft Office (Outlook, Excel, Word) and cloud platforms (Google Drive, OneDrive)
• Familiarity project management tools is an asset

ABOUT THE ROLE

We are a commercial real estate and development company seeking a multi-talented Bookkeeper and Assistant to support our growing operations. This role is ideal for someone who is equally comfortable managing bookkeeping and financial details, while also providing administrative support to real estate transactions and assisting in project management tasks for active developments.
The right candidate will be detail-oriented, highly organized, and confident in balancing financial accuracy with communication and coordination responsibilities.

KEY RESPONSIBILITIES – BOOKKEEPING

• Manage accounts payable and receivable
• Record and reconcile transactions
• Track expenses and costs for multiple projects and properties
• Prepare monthly reports, cash flow summaries, and budgets
• Support GST filings, invoicing, and year-end preparation
• Liaise with accountants to ensure compliance and accuracy

KEY RESPONSIBILITIES – REAL ESTATE ASSISTANT

• Draft and send professional correspondence to clients, brokers, and lawyers
• Prepare, organize, and track real estate documentation (offers, leases, disclosure forms, etc.)
• Prepare marketing materials (Canva & Mailchimp)
• Maintain cloud-based filing systems for contracts and property records
• Track deal timelines, conditions, and critical dates
• Update CRM records, property listings, and client notes
• Coordinate meetings, site visits, and appointments

KEY RESPONSIBILITIES – PROJECT MANAGEMENT ASSISTANT

• Support scheduling with consultants, trades, and site teams
• Track construction timelines, key milestones, and deliverables
• Organize project documentation (drawings, permits, change orders, etc.)
• Assist in reviewing and organizing invoices, quotes, and budgets
• Prepare meeting agendas, take minutes, and follow up on action items
• Maintain task trackers and ensure follow-through on outstanding items