Join our highly rated care team - over 1400 5-star reviews about our top quality service!
As we look to expand our company beyond our 12 locations, we’re looking to hire a bookkeeper to join our team in our commitment to provide the best hearing care. The best candidate will earn well over $24.57 an hour.
The majority of the job includes a strong attention to detail, organizational skills, and accuracy in reporting.
Permanent employees enjoy paid time off, including the entire week between Christmas and New Year’s. We also offer great medical benefits and employer contributed 401k for all full-time employees!

BOOKKEEPING & ADMINISTRATIVE SPECIALIST

Summary: HearBest is seeking a detail-oriented Bookkeeping & Administrative Specialist to join our team. This position will primarily focus on maintaining accurate financial records and supporting administrative operations across our multi-clinic organization. Reporting to the Director of Business Operations, this team member will ensure financial transactions are properly documented while providing essential administrative support to achieve operational excellence.

REQUIREMENTS

• Proficient in using QuickBooks and Excel
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to maintain regular, predictable attendance
• Must pass background check including financial history review
• Valid driver’s license and reliable transportation for occasional travel between locations
• Excellent communication skills in English, both spoken and written

QUALIFICATIONS

• Bookkeeping
• Administrative experience
• HIPAA compliance
• Calendar management
• Phone etiquette
• Computer literacy
• Organizational skills
• QuickBooks
• Project coordination
• Typing
• Microsoft Office
• Proofreading
• Data entry
• Customer service
• Filing
  Job Type: Full-time
  Pay: $24.57 - $27.43 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Paid time off

Application Question(s):

• When was the last time that you used QuickBooks for professional purposes?
• Are you independent and well-suited for working at a desk in a private office each day?

Work Location: In perso

PRIMARY ROLE - BOOKKEEPING:

• Process and record daily financial transactions including accounts payable, accounts receivable, and Guest payment processing
• Professionally collaborate with the Director of Business Operations and Accountant
• Assist with monthly inventory reconciliation
• Support month-end closing processes to ensure completion by the 10th of each month
• Reconcile bank statements and credit card transactions
• Ensure compliance with GAAP standards in all recording procedures
• Maintain organized financial filing systems

SECONDARY ROLE - ACCOUNTS PAYABLE/ADMINISTRATIVE SUPPORT:

• Provide administrative assistance to the Director of Business Operations
• Support vendor relationship management including invoice processing and payment coordination
• Assist with data entry and maintenance in CRM and medical record systems
• Support special projects and process improvement initiatives as assigned
• Maintain compliance documentation and HIPAA-related records