Job Description: Bookkeeping and Administrative Assistant
Company: POLYDYN INC.
Location: 100 Bentley Street, Markham, L3R 3L2
Employment Type: Full-time
Languages Required: Fluent in Mandarin and English
About POLYDYN INC.
POLYDYN INC., established in 2019 and headquartered in Toronto, is a leading logistics and warehousing solution provider serving cross-border e-commerce businesses across Canada. With facilities in Toronto, Vancouver, and Montreal, we deliver efficient and customized warehousing and last-mile delivery solutions. We maintain strong partnerships with major courier companies, including UPS, FedEx, Canada Post, Purolator, GLS, and Canpar.
Position Overview
We are currently seeking a detail-oriented and responsible Bookkeeping and Administrative Assistant to support our daily financial data entry and general office administration. This position does not require tax filing responsibilities, as all tax matters are handled by external professional accountants. The successful candidate will assist in recording day-to-day financial transactions and managing administrative duties to ensure the smooth operation of the office.
Key Responsibilities
· Bookkeeping Responsibilities
· Record daily financial transactions, including accounts receivable/payable, bank transactions, and operating expenses.
· Organize and archive financial documents such as invoices, receipts, and payment vouchers.
· Assist in preparing monthly financial reports and provide necessary information to external accountants.
· Follow up on customer payments and supplier invoices to ensure accuracy and completeness.
· Reconcile bank statements with internal financial records regularly.
· Perform data entry and management using accounting software (e.g., QuickBooks, Xero, or similar).
· Administrative Responsibilities
· Answer incoming calls, greet visitors, and handle daily front-desk responsibilities.
· Liaise with property management to ensure the office environment and facilities are well maintained.
· Order office supplies, arrange maintenance, and handle other general administrative tasks.
· Support management with ad-hoc assignments as needed.
· Perform basic document management and data entry tasks.
Qualifications
· Background in accounting, finance, or related field preferred.
· Proficient in Microsoft Excel and standard office software.
· Experience with accounting software such as QuickBooks or Xero is an asset.
· Strong attention to detail and high level of responsibility; able to work independently.
· Good communication skills in both Mandarin and English.
· Strong interpersonal and organizational skills.
· Experience in office administration, clerical work, or executive assistance is a plus.
What We Offer
· Supportive and bilingual working environment
· Opportunities for long-term growth and skill development
· Benefits plan
Job Type: Full-time
Pay: $50,000.00-$55,000.00 per year

Benefits:

• Extended health care

Work Location: In perso

Please refer the Job description for details