JOB OVERVIEW

We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will provide essential support to our operations, ensuring that administrative tasks are completed efficiently and accurately. This role is vital in maintaining smooth office functions and assisting with financial activities.

EXPERIENCE

• Previous experience in an administrative role is preferred, showcasing strong organizational skills.
• Proficiency in accounting software such as QuickBooks, Xero, or similar platforms is highly desirable.
• Familiarity with budgeting processes, accounts receivable, accounts payable, payroll, account reconciliation, and bank reconciliation is a plus.
• Excellent communication skills, both written and verbal, with a keen attention to detail.
• Ability to manage multiple tasks simultaneously while maintaining a high level of accuracy.
• Strong problem-solving skills and the ability to work independently as well as part of a team.
  We look forward to finding a dedicated Administrative Assistant who can contribute positively to our team dynamics while ensuring the efficient operation of our office functions.
  Must have a car and driver license, Prefer local Candidates.
  Job Type: Full-time
  Pay: From $17.20 per hour
  Expected hours: No less than 40 per week

Benefits:

• On-site parking

Flexible language requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• QuickBooks: 2 years (preferred)
• Bookkeeping: 2 years (preferred)

Language:

• English (preferred)

Licence/Certification:

• Driving Licence (preferred)

Work Location: In perso

• Manage daily office operations, including scheduling appointments and maintaining calendars.
• Assist in budgeting processes and track expenses to ensure financial accuracy.
• Handle accounts receivable and accounts payable tasks, ensuring timely processing of invoices and payments.
• Utilize accounting software such as QuickBooks or Xero for financial recordkeeping and reporting.
• Conduct account reconciliation and bank reconciliation to maintain accurate financial records.
• Support payroll processing by collecting necessary documentation and ensuring compliance with company policies.
• Prepare financial reports as needed, providing insights into budget performance and variances.
• Maintain organized filing systems for both physical and digital documents to ensure easy access to information.
• Collaborate with team members on various projects, providing administrative support as required.