Job Summary:
We’re looking for a detail-oriented and flexible Bookkeeper & Administrative Coordinator to support both our Finance and Executive teams. This is a hybrid role blending bookkeeping responsibilities with office management and executive support. You’ll play a key role in maintaining accurate financial records, managing day-to-day accounting tasks, and supporting the Finance team with timely reporting and administrative duties. This is an excellent opportunity for someone who thrives on precision and takes pride in keeping things running smoothly behind the scenes.

REQUIREMENTS

• 
  
  
  
• 2 years of experience in a bookkeeping or related administrative role

• Strong working knowledge of accounting software (QuickBooks)
• Proficient in Microsoft Excel
• Understanding of basic accounting principles (GAAP knowledge is a plus)
• High attention to detail and organizational skills
• Ability to handle sensitive financial information with integrity
• Strong communication skills for business and clarity of tasks
• This hybrid position requires you to commute to our New York City metropolitan area office 3 to 4 days per week.

Bookkeeping & Finance Support
-
- Record and reconcile financial transactions (AP/AR, bank statements, credit cards)
- Maintain vendor and client records
- Assist with bank reconciliations, coding, and expense classification.
- Assist in the preparation of financial reports, including balance sheets, income statements, cash flow statements, and month-end and year-end close processes.
- Use tools like QuickBooks, Google Workspace, and Microsoft Office Suite to complete financial duties
- Assist with other responsibilities, such as reporting and general assistance, to the finance department
- Ability to assist with the annual auditing process

Administrative & Office Coordination

• Help with document filing, project tracking, and light admin tasks
• Manage office operations, including ordering supplies and coordinating with external vendors for office-related services and needs
• Complete special projects or urgent requests